Public
Speaking Northwest
Officers
Meeting Minutes
Jan
13, 2026
I. Opening
· Welcome
…Members in attendance Maria, Nancy, Katie, Deanna, Bill, and Theresa.
·
Unanimous approval of the minutes from the
November and December Officers meetings.
II. Officer Reports (page
2)
III. Ongoing/Old Business: One
old business item was discussed. This was Kelly’s request for a possible revamp
of our club agenda. Kelly suggested we list
club officers on a sidebar of our meeting agenda. We decided to table this item until Kelly can
present her suggestions at our February meeting.
IV. New Business
o
Zoom accounts: Deanna, our club treasurer,
noticed that a statement from our PSNW’s zoom account reflected a credit card payment
in January 2026. However, the club account is on auto pay for February 2026.
Deanna wanted to make sure we were not double paying for Zoom. This was sorted
out, because Nancy, our VPE, who has her own business account (not connected
with Public Speaking Northwest) had made this payment. This explained the Zoom account
payment notice that Deanna received.
V. Announcements
VI.
Adjourn
Officer Reports
VP
Education/ Webmaster: Nancy
Webmaster:
Kelly, again, is knocking it out of the park. I just update
the schedules each month and stand back in awe of her work.
VPE:
We had no educational achievements in December.
So far in January, Kelly has completed the Persuasive
Influence path.
We have a number of people right on the cusp of leveling up
and/or completing a path.
Alex has chosen Theresa as his mentor.
DPR: We are a Distinguished club with 5 points. We will earn
another point when D2 logs our attendance for officer training. We have 6
months to get the rest.
Club Calendar: attached and appended. January is quiet.
Officer Training 2025/26
Dec 6 Kelly AI
Dec 8 Nancy
Dec 8 Katie
Dec 18 Bill
Dec 18 Deanna
Jan 21 Maria
Jan 21 Theresa
VP Membership: Maria
Anniversaries: Wow - Kerry has been with us 2 years, myself
4? I don't believe it. I encourage you to reach out and congrat Kerry on her
participation :)
For December we had the following (not bad for holiday
closures):
|
New Members |
1 |
|
Inquiries |
4 |
|
Mtg Visitors |
6 |
|
Member removals |
0 |
We've got quite a bit of interest in the new year, so hoping
Jan looks amazing with plenty of guests looking to join us today/next
week.
VP Public Relations: Kelly
Website.
First round edits and welcome video for 2026 complete.
Social Media
- Facebook:
530 followers
- YouTube:
52 subscribers•430 videos
Treasurer: Deanna
1. Payment for 2026 meeting room rental at
Brightwater ($180) has been completed.
2. D2 award dollars expense report
submitted via Concur on 1/4/26. $175 D2 bucks available to PSNW. Currently
awaiting approval from D2.
3. ACTION ITEM: ZOOM account
renewal (#7001131454) is set to autopay for Feb 2026 (for Feb-Feb renewal).
Nancy paid for a Jan ’26- to Jan ’27 ZOOM account (# 110773934) on
1/5/26. The acct number below is a copy/paste from PSNW recent activity
so I think this is the one we are using. We need to cancel one or the
other so we are not double paying.
Account No.
7001131454
4. The PSNW bank account balance is
$950.43 on 1/12/2026.
Secretary/Scribe: Bill
Nothing new
Sergeant at Arms: Katie
I printed a name tag for the new member, Alex Konicke.
President: Theresa
Public Speaking Northwest Officers' Meeting
Nov 11, 2025
I. Opening
- Welcome
- Approve
October 2025 Meeting Minutes unanimously approved
II. Officer Reports
See page 2
III. Ongoing/Old Business
IV. New Business
- Holiday
Party PSNW will be
hosting our Holiday Party in Dec. 2, 2025, and
Kelly will coordinate food for the event.
Kelly will purchase some of the items, but members will be invited to
bring a dish to share, if they
so choose. We can get into the
Brightwater facility at 11:30. So the event and meeting will run from
11:30-1:30; With food service starting at 11:45, and our regular meeting
at noon. We voted on
and approved unanimously a budget of $125 for this party. As part of this event, the
board authorized and unanimously passed a motion to provide 2
$25.00 Amazon gift cards as prizes at our meeting.
- Gift
for Celina: Celina is
the facility person
at Brightwater, our in-person meeting space. Last year we gave her a gift
as she is always so helpful and accommodating to our club. This year we
discussed giving her a $25 gift card. We voted unanimously to give her a
$25.00 gift card.
- Elections: All members agreed to continue in their present
roles. We discussed
the fact that other nominations would be accepted. This will be conveyed to the members. Our election for 2026 will take place at our December
9, 2025, zoom meeting.
Officers willing to continue are Theresa Haynes, President, Nancy Carpenter, VP of
Education, Kelly Fallucca, VP of
Public Relations, Maria Cubacha, VP of
Membership, Deanna Schroeder, Treasurer, Katie Munoz It, Sergeant at Arms
and Bill Hinrichs, Secretary/
scribe.
- Meeting
attendance, It was noted, by several members, that attendance at our
meetings was down.
Several roles were not being filled prior to the meeting. This at times caused us to
scramble to find replacements at the last minute. Some of this is due to unexpected illness or
work demands. But
also, employees are struggling with extra work due to layoffs etc. It was
recommended that mentors reach out to their mentees and check in,
encouraging them to participate, if able.
V.
Announcements
VI. Adjourn Motion
to adjourn: Nancy 2nd Deanna
Officer Reports
VP Education/ Webmaster: Nancy
Webmaster: All
is well...or can be ignored.
VPE:
See our DPR attached and appended. We met 3 goals. As soon
as TI digests Theresa's
level 1, we will have 4 goals met.
Meeting Roles: New Pathways meeting role
expectations are very simple. You don't have to put in the dates
for your meeting roles, but you can. You just check the box for each role.
There is no timeframe required, so if you did the role at any point,
you could check the box. That is my opinion, which makes it manageable for
members and for me.
Forgiveness vs Permission.
New/Old Speeches: The
three series from which we choose our speeches are old pre-pathways manuals.
They include a speech guide
and a super boring optional PowerPoint. You can create your own using
the subject. I will do my best to simplify everything and break out the
evaluation guide as its own document. This is very clumsy and confusing for
members. If I had not done some of these speeches years ago, it would be for me
too.
Club Calendar is attached.
|
|
Public
Speaking Northwest Club Calendar |
|
|
January |
All of
January |
Club
Level Speech Contests |
|
|
|
|
|
February |
All of
February |
Area
Level Speech Contests |
|
|
One Feb
Saturday |
Leaders
Breakfast with District |
|
|
Mid-February |
Super 7
Deadline |
|
|
End of
February |
Prepare
for Club Dues Campaign |
|
|
|
|
|
March |
All of
March |
Division
Level Speech Contests |
|
|
Early
March |
Consider
Open House/Membership Drive |
|
|
End of
March |
Membership
Dues Deadline |
|
|
|
|
|
April |
|
|
|
|
|
|
|
May |
Officer's
Meeting |
Discuss
Officer Election |
|
|
Mid-May |
District
2 Conference |
|
|
|
|
|
June |
Mid-June |
Officer
Elections |
|
|
End of
June |
Education
Awards Deadline |
|
|
End of
June |
End of
Toastmasters Year |
|
|
End of
June |
Club
Officer List Deadline |
|
|
|
|
|
July |
Last
Week of July |
Consider
a Club Awards Party |
|
|
|
|
|
August |
Mid-August |
Super 7
Officer Training Deadline |
|
|
End of
August |
Prepare
for Club Dues Campaign |
|
|
|
|
|
September |
Early
Sept |
Consider
Open House/Membership Drive |
|
|
End of
September |
Membership
Dues Deadline |
|
|
|
|
|
October |
End of
Oct |
Halloween
Party |
|
|
|
|
|
November |
Officer's
Meeting |
Discuss
Officer Election |
|
|
|
|
|
December |
Mid-December |
Club
Officer Election |
|
|
End of
December |
Club
Officer List Deadline |
|
|
No
Meeting |
Between
Christmas & New Year |
|
|
|
|
|
|
|
Version
11.09.2025 nhc |
VP Membership: Maria
VP Public Relations: Kelly
Everything is fantastic in VPPR Land!
A GIANT
thank you to Nancy for
figuring out the new educational goals for Pathways, and to all the officers
continuing for another term—what an incredible team we have! I am truly elated
by our progress as a club. Go us!
Updates & Questions:
- Area
Director Report. As
our club’s area director, I have to file my report by the end of
November, and I travel next week. I will fill out as much as I
can to take the pressure off Nancy . My plan is to send all the
officers the link to the report in the next few days to add
any additional comments.
- Officer
Elections:
Did I miss an email? Is everyone returning for the next term, or do we need to recruit for any roles? - Social
Media:
• Facebook – 514 followers
• YouTube – 416 videos | 49 subscribers - Area
Speech Contest:
TK will represent us in the International Speech Contest!
Marcus has respectfully declined the District Humorous Speech Contest, which leaves that slot open for another member. I suggest mentors reach out directly to those who qualify (anyone who has completed two levels of any Path). - December
2nd In-Person Holiday Party Budget:
Since we earned Super 7 D2 Dollars, could we use them to cater lunch for our December 2nd in-person holiday party? Nothing fancy—just something nice, so members don’t need to bring a dish. Also, a small budget for a few prize giveaways would be great. - Personal
Note: I spoke at
Washington Deca on the 3rd to
300 high school students presenting my new program…PRODUCE
Your Powerful Presence™. I could not have done it
without all of your evaluations and support. It was an amazing
experience. Thank you all!
Treasurer: Deanna Nothing new
to report. Treasury Balance
Secretary/Scribe: Bill
We are
up to date with meeting minutes on the club website ( meeting
minutes tab) on the left side of page. This can be helpful, as Katie mentioned,
if you need to check on a prior speech you gave. Get credit for speeches and
help our club excel.
Sergeant at Arms: Katie
Nothing new.
President: Theresa
All officers have indicated a willingness to
continue in their current roles for another term.
Officer's Meeting Minutes 12/9/2025
Officers Meeting Minutes
Dec. 9, 2025
I. Opening
- Welcome
- The
November 11, 2025 Meeting Minutes will be approved at our January 14, 2026
meeting.
- Members
in attendance: Theresa, Deanna, Bill, Lynne (past President) and Katie
II. Officer Reports See page 2
III. Ongoing/Old Business
IV. New Business
- Longer
meeting time: We discussed meeting times for the in person at
Brightwater. Katie advised that if we extended our meeting time we would
have more time to setup and takedown (and network) after our
meeting. Additionally, there would no additional cost because there
is no demand for the room at that extended time. The board unanimously
voted to adjust our in-person meeting time at Brightwater Center to:
11:00 am—2:00pm
- New
agenda format: Kelly suggested via E-mail that we revamp our club
meeting agenda format. She referenced a link to the D2 agenda with a side
bar on the left with a list of officers. The feeling was that
new attendees should know more about the club leadership. Kelly was
not present at the meeting. Bill discussed some challenges with space on
our agenda and all the detail we put into our agenda. He would prefer to
keep it simple and keep it to one page (tops). After some discussion
around this we decided to table this until the January meeting.
V. Announcements
VI. Adjourn:
Officer Reports
VP Education/ Webmaster: Nancy
Webmaster:
I can now pull up and log onto our website. It went from not
working, to infrequently working, to mostly working, to working. (fingers
crossed) Free Toast Host was not helpful at all. My husband, however, was.
Kelly continues to be our website rock star.
VPE:
In November
Mentoring
Ram has chosen Maria to be his mentor.
Amy has chosen Maria to be her mentor, since Mara is no
longer a member.
Pathways Achievements
Marcus achieved level 2 in Innovative Planning.
Turtle achieved level 1 in Persuasive Influence
Theresa achieved level 1 in Presentation Mastery
Distinguished Program
We have 5 points and have achieved the Distinguished level.
Remaining points to achieve: We need 2 level 2s, 1 level 3,
1 new member (1 point), 4 new members (1 point), and 4 officers trained for
Nov-Feb.
Club Calendar has been updated to reflect new
contest dates. Thank you, Katie.
Club Calendar and DPR are appended and attached.
VP Membership: Maria
For November we have:
|
New Members |
1 |
|
Inquiries |
7 |
|
Mtg Visitors |
9 |
|
Member removals |
0 |
VP Public Relations: Kelly
Holiday Invoice. Sent Deanna the invoice for $25 for
Celina’s gift and $125 for the food.
Agenda. I would like to propose a new agenda style. I love
our easy, fun agendas; however, someone brought to my attention that it is nice
to have the sidebar with the officers and any important information for guests.
We can still have fun with it. We can create our own banner, and there is still
room at the bottom where the QR code is for fun theme images.
Social Media
YouTube: 51 subscribers•424 videos
Facebook: 526 followers •
2 following
2026 Template/Website Updates
Updated 2026 Welcome Video. Theresa, you have the option of
doing a short 30-second welcome to our club as our president. Lynne passed last
year; however, Mara and Victor did great videos, which are on our YouTube
channel. If you would like to participate, let me know and I will send you
simple instructions.
I change the YouTube intro templates and meeting notices
each year so we can visually differentiate the years.
Website homepage. I plan to add some new things to the
website. If any of you have any requests, please advise.
Treasurer: Deanna
1. Invoice for holiday party (125) and
gift for Celina (25) has been received and paid. Total = $150
2. Upcoming expenses are payments for
Brightwater room rental for 2026 ($180). Awaiting the receipt of the invoice
from Celina. The cost is for reservation fee, 12x15 = 180. (room rental is
free)
3. Annual ZOOM renewal is upcoming.
159.90. Will be paid in late December.
4. The PSNW bank account balance is
$1150.37 on 102/7/25.
Secretary/Scribe: Bill
Nothing new to report, except to recognize Kelly's Over The
Top Holiday in- person meeting Dec. 2. And to note our presentation
of the appreciation gift to Celina at Brightwater.
Sergeant at Arms: Katie
1. I made a name tag for Ram.
2. I sewed on a new ribbon to our banner,
“Home of the Area Director.”
3. Suggestion: What if we scheduled an
extra hour on our room rental? It would not cost us anything additional, and we
could manage a potluck/party more easily with more time.
President: Theresa
Thank you, everyone, for your hard work. This continues to
be a healthy, well-run club and I appreciate all of you.
No comments:
Post a Comment