Meeting Minutes 05/09/23

 

Public Speaking Northwest Toastmasters

Meeting Minutes

May 9, 2023

 Announcements:

1.    District Toastmasters Conference is May 13 – 21. You can attend the speech contest and some sessions online using this link. https://d2tm.org/conference-2023/

2.    Mara finished Presentation Mastery Path

 Our Toastmaster was Kelly with the theme 20^th Anniversary

 Our Sergeant at Arms Barb called our meeting to order.

 Our President Pro Mara opened our meeting.

 Our Education Minute Watch the district international speech contest or attend sessions at the District 2 conference.  https://d2tm.org/conference-2023/

 Our Gate Team was:

Grammarian – Lynne

Word of the day was Flourish

Ah Counter – Lynne

Timer - Rahul

General Evaluator – Mara

 Our Speaker was Barb “Looking Back and Looking Forward”

 Our Speech Evaluator was Nancy.

 Our Table Topics Master was Victor.

 Our Table Topic Speakers were guest Stacy, Deanna, Tian, Lakita

 Members in Attendance were Lynne, Nancy, Kelly, Mara, Barb, Jean, Rahul, Amy, Deanna, Tian, Robert, Lakita, Jean, and Victor.

 Guest in Attendance Caryn Axelrad, Division E Director, Linda Vorthman D2 Club Quality Director, Mary, Kim, Stacy, Kim, Lan and Dhirag

 Motion to Adjourn:  Robert Second: Lakita

 

Officer Meeting Minutes 05/09/23

 

Officer Meeting

May 9, 2023

Officer Reports:

Barb – SAA Name tags for all new members have been made. I’ve asked Kelly to spruce up our Welcome sign that directs guests to the meeting.  She has agreed. All of our other possessions are in good order.

Lynne – VPM

Renewals

We had 24 renewals and seven members leave in the last dues cycle. Members leaving are Art Krull, Jessica Smail, Jinxin Hu, Kate Morris, Leya Hsu, Marjorie Elliot and Meera Basnet.  All confirmed they left because of time and schedule conflicts.  

 New Members Our membership is now at 26 and includes:

Tian Ouyang:  joined in April

Bill Hinrichs: his membeship is being processed. 

 Potential Members

Julie Whitton:  had planned to attend on May 2nd, but was unable to come because her child was ill.  She has been invited to the May 9th meeting.

Lan Guthmann: is interested in joining and is coming to the May 9th meeting. 

 TI Inquiries

We had six inquiries thru TI in April and into May.  All were sent emails with club information and an invitation to come to our meetings.  I received responses from Julie Whitton and Lan Guthmann mentioned above.

Nguyet – Treasurer As of May 8, 2023, our current account balance is $1,492.05. Here is a summary of our spending for the month of April:

3 months of Woodcrest Club room rental: $75

TI membership payment: $157.04

Nancy – VPE/Webmaster

1. Attached and appended is our DPR. It will not be official until July 1, but we qualified for president's distinguished.

2. Attached and appended is our club calendar.

3. Attached and appended is our 20th anniversary certificate.

4. Kelly and Mara each completed their Presentation Mastery Paths.

5. Newer members need more guidance on speech structure and writing an introduction instruction. Perhaps I should be directing this to mentors and keep hitting it as VPE in Ed Minutes and emails.

·         Anniversary Parties. The in-person party was a success! We raffled off a microphone and LED USB light. The highlight photos are posted on the website. Thank you to everyone who participated in making the event magical

• May 9^th Party. I am the Toastmaster, and we will be raffling off the same prizes. Barb will be doing a ‘history’ speech on our club. Jean will attend if she feels well. We should also have two guests from District 2, Linda Vorthman, Program Quality director and Caryn Axelrad, Division E Director.
• VPPR Next Term. I met with Sharon Gottula in person and she agreed to take my role if voted in.
• Barb asked for a new welcome sign to replace the old one she uses at the entrance of the in person meetings. Barb, I sent you two versions via email. Let me know which one you like and I will print it.

 

New Business:

Caryn Axelrad, D2: Had questions for the area director form. Kelly is considering becoming an area director. She is very happy with our club’s growth and health.

Officer Elections: Continuing will be Lynne as VPM, Nancy as VPE, Barb as SAA. Sharon will replace Kelly as VP PR. We need to find someone for the roles of President, Secretary, and Treasurer. Treasurer will need to transition fully no later than end of June. The officer elections must be concluded and reported to TI by end of June. Mara will reach out to Victor, Maria, Amy, Warren, Deanna, and Lakita.

July 4^th is Tuesday. Mara proposed that we cancel the in-person that month. The officers concurred.

August in-person meeting may be very sparse, as August is our slow attendance month. In-person has lower attendance, about 10 people. 

Hybridizing our In-person meeting: Barb would like us to try to be a hybrid for in-person meetings. However, we don’t have the equipment or the staff. It’s complicated. Live stream takes more bandwidth. Barb is going to explore this.

TI dues going up to $60/6 months starting the September dues collection. If you pay in August, rather than September, you can pay at the old price. Offering this to members makes things complicated. It was decided not to offer the earlier payment option.

New Zoom Link: May 16^th New Zoom Link. Link is hot on the 23^rd. Nancy will announce it at next week’s meeting. Nancy will update the link in agenda templates and send out with reminder with new link.

Move to Adjourn: Nancy   Second: Kelly