Public Speaking Northwest #9406

Officer Meeting Minutes

PUBLIC SPEAKING NORTHWEST

August 17, 2021

 

Meeting started approximately 1:05 p.m.

 

Members in Attendance: Jim, Barb, Nancy, Mara, Lynn C., Jinxin

 

Minutes from the July meeting were approved.

 

Report from VPE Nancy: 

·      One more officer needs to be trained in order to get our DCP point.

·      Most officers have signed the officer pledge.  Remaining officers are asked to sign and send to Jinxin.

 

Report from VPPR Mara:

·      Mara continues to post frequently on FaceBook

·      Mara suggested that we view Nancy’s video on our FaceBook page and said that Kelly may help with training in the future with similar videos.

·      Mara suggested a Storytelling meeting in a park in the Fall.  We discussed whether it would be better to have the meeting during our normal Tuesday time, or have it on a weekend.  No decision was reached.

·      Mara is working with Kate (VPM) to continue attracting new members so that we have at least 20 on June 30, 2022.

·      Mara is continuing to search for new locations for our on-site meetings

·      Officers confirmed that it is OK to look for space in churches.

 

Report from VPM Kate:

·      Kate is receiving many inquiries about our club.  After discussion, we agreed that copies of all responses to inquiries should be sent to VPM, VPPR, and President.  Ordinarily, Kate will be the first responder.

·      Kate reminded us that we will lose some members when we return to in-person-only meetings.

 

Report from Treasurer Jinxin:

·      Jinxin showed the Treasurer’s list of transactions from January 1 to June 30, 2021.  As of June 30, we had $1,083.59 in the bank.

·      We discussed reducing club dues, given our healthy balance. Nancy moved and Barb seconded that we leave things as they are for now.  Voting was unanimous in favor. (There is still uncertainty about where we will meet in person and costs associated with that.)

·      Regarding new members, Jim reported that we will no longer use the invoice option in PayPal.  There followed a short discussion about using QuickBooks but we decided not to use that program. New members should mail a check to Jinxin or use PayPal.

·      There was a mysterious payment of $30 into our account in July.  Jim and Jinxin will continue to explore the source.

·      TI says that club records should be retained by the Secretary; however, the Treasurer in our club has been doing it.  We decided to not make any changes at this time.  As Nancy so eloquently put it, we decided “not to poke the bear.”

 

Nancy moved and Mara seconded that the meeting be adjourned.

The meeting adjourned at 1:55 p.m.

 

Respectfully submitted,

Barbara Katz, Secretary