Officers’ Minutes from July 7, 2020 to December 1, 2020

7/7/20

 

Attendees: Barbara Katz, Nancy Carpenter, Kate Morris, Lynne Dauenhauer, Jim Tracy, Jean Tracy.

 

Old Business: We need a VP Public Relations Officer.

Officer Reports with Discussion of Building and Retention of Membership Blended in:

·       President – Barb and Kate will reach out to guests to chat either before or after our Zoom meetings.

·       VPE, Nancy – Volunteered to purge Meet-Up of past members to bring the cost of Meet-Up down. Jim and Nancy discussed using Zoom during the week to chat with new members, work with protégés, and meet with other members.            

·       VPM, Kate - Kate will attend officer training toward the end of July. Kate, being a new officer, is learning her role. She wants to know when we reach out to guests and non-attending members.     

·       VP PR - Nancy will be the VP PR and Kate volunteered to assist her.

·       Secretary, Jean is learning her role. Jean will contact Hana and let Kate know.

·       Treasurer, Jim announced we have $540.99. He will give us a 6 month report. Jim will contact Tobias to help him join with Zoom.

·       SAA, Lynne volunteer to host Zoom when Nancy cannot attend.

 

Decisions voted on: There were no decisions voted on.

 

The meeting was adjourned.

Respectfully submitted,

 

Jean Tracy, DTM

Secretary

 

Public Speaking Northwest – Officers’ Meeting

 

Date: August 4, 2020

 

Attendees: Barb Katz, Nancy Carpenter, Kate Morris, Jim Tracy, Jean Tracy

 

Barb, our president, led the meeting.

 

Officer Reports with Discussions

·       VPE, Nancy

Nancy sent a detail update on her agenda items. They are attached.

Nancy also alerted us to TI’s international Facebook Groups page where we can invite, ask questions, make announcements, give and receive information from TI clubs around the world.

 

https://www.facebook.com/groups/390163921038132

 

·       VPM, Kate

Kate clarified her role as VP membership on our club facebook site.                                                                                                                  

·       VP PR, Nancy ‘s information is within her attached document.                                    

·       Secretary, Jean

Suggested removing pictures from our facebook site and complimented Nancy on her attractive quotes. Two pictures were deleted.

                                            

·       Treasurer, Jim

 

Jim’s report is attached. We have $508.30 in the treasury.

He brought up Nancy’s suggestion to discuss whether to cancel Meetup and save money.

 

·       SAA, Lynne

Jean will send new members, like Lucelly, the lists of goals and mentor possibilities since Lynne is on vacation.

 

·       Barb will cancel Meetup. Barb will also contact Todd Cudeback,DTM  to be added to list of clubs welcoming Rotary members.

 

Decisions voted on:  We voted to cancel Meetup.

 

      Secretary, Jean Tracy, DTM

 

Officers’ Minutes 9-8-2020

 

Attendees: Barb, Jim, Lynne, Jean

 

Old Business: Barb is still looking into how to end our connection to Meet Up. She will Google it. Barb also suggested we create a handbook for #’s 4 and 5 below.

Officer Reports with Discussion:

1.    VPE, Nancy was on vacation but left a long list of what she has done as VP Education. We can discuss it when she returns.                                              

2.    VPM, Kate was absent but also brought us up-to-date on what she accomplished and is also working on.         It can be discussed at our next meeting.                           

3.    VP PR, Nancy – See Nancy above.                                               

4.    Secretary, Jean brought up the need to have documents that tell future officers how to post on our blog, on Facebook, etc. We will discuss it further when Nancy returns. She’s the expert.                                     

5.    Treasurer, Jim discussed a similar need to Jean’s, regarding treasurer information. He was concerned that our website documents maybe unsafe for the treasurer information.

Jim reported that we have $534 in our treasury.

Barb said Robert had suggested we no longer charge members a club fee because we aren’t buying rewards and supplies.

The officers agreed to keep charging members a club fee because Zoom costs $16 a month and the bills had already been sent to the members and 8 have already paid.

SAA, Lynne will host Zoom and Nancy will be her back-up. Lynne learned at an officer training that being a Zoom host fit with being Sergeant at Arms. She suggested we have a second back-up.

Lynne announced that Robert and Kate have agreed to be mentors.

Jim suggested we use our online Toastmaster Magazine’s articles to recommend to our protégés when appropriate.

 

Decisions voted on: We did not vote but agreed to continue charging a club fee to members.

Respectfully submitted,

Jean Tracy, DTM

 

Officers’ Minutes –10.06.2020

 

Attendees: Barb, Jim, Lynne, Nancy, Kate, Jean

 

Old Business: Barb sent an email to Meetup saying we won’t renew nor pay  the bill they sent. We’ll see what happens because they don’t make it easy for clubs to know how to leave Meetup.

Officer Reports with Discussion:

1.    VPE, Nancy sent us our TI’s DCP report. It showed we have 4 DCP points and Nancy said we can easily get more before the year is up. She also sent our club calendar.

She will do our mentor pledge with our new protégé and will congratulate Lucelly with a certificate for achieving level 2.

2.    VPM, Kate said we have 12 new inquiries, 6 attended a meeting as guests, and 2 may join. Good work, Kate.        

3.    VP PR, Nancy – If there were PR ideas, I missed them.                       

4.    Secretary, Jean  suggested our club make use of Facebook Live, a platform for our experienced members to speak and get known. Barb asked Jean to work on sending out information to our members.

5.    Treasurer, Jim stated that we have $640 in our treasury. He also created a document to help an incoming treasurer learn the duties and how to sign into our account at the bank, send bills for dues, handle different methods of payment, and pay TI, etc.

6.     SAA, Lynne shared that hosting zoom is running smoothly. She stated her appreciation that Nancy set up our zoom link to remain the same through August 20, 2021.

 

She will also use a thumb drive to help new officers’ find the specific admin in charge of helping them sign into their duties whether on the website, blog, Facebook etc. Thank you, Lynne for accepting this important responsibility.

Nancy has also posted documents on our website with vital officer information. Just open Member Downloads scroll down to 9.1. Thank you, Nancy for all your work in creating these documents.

Lynne, as Mentor-in-Chief, will host a meeting next Tuesday at 10:45. She will send out a questionnaire this week to all mentors in preparation for the meeting. Again, Lynne, thank you for taking on this important role.

Decisions voted on: There were no decisions voted on.

 

Respectfully submitted,

 

Jean Tracy, DTM

 

Secretary

 

Officers’ Minutes – November 3, 2020

 

Attendees: Barb, Lynne, Nancy, Kate, Jim, Jean

 

Old Business: Barb – Meet-Up

Officer Reports with Discussion:

1.    VPE, Nancy shared our DCP points. Currently, we have 16 members and 4 DCP points. She showed how we are on the path to all 10 points.

 

2.    VPM, Kate told us that Midori and Bob may join soon.

 

3.    VP PR, Nancy added a great picture with a quote to our Facebook page.

                                       

4.    Secretary, Jean wants to share her role as secretary when we have 2 meetings. She’d like to divide the minutes – one person do the officer meeting and one do the regular meeting. Any takers?

 

Jean also shared that Mara, Nancy, Jim, and Jean met regarding Facebook Live. It would be used to showcase our fine speakers and  to promote them and our club. They will do a dry run this Thursday, November 5^th, to learn both the technical and speaking requirements.

 

5.    Treasurer, Jim said Meet-Up automatically took a 6 month payment from our account to the tune of $99. Barb and Jim will work on solving this problem because we no longer want to be Meet-Up members.

 

6.    SAA, Lynne shared our club’s program repository that must be passed on to new officers for running the club effectively. Lynne put it on a thumb drive and suggested she, as Sergeant At Arms, and Jean, as Secretary, be the holders of this repository. When their terms are up these thumb drives will be passed on to the next SAA and Secretary.

 

7.    President, Barb was alerted by Nancy that we need to vote on new officers by the end of December. Officers, except the president, may volunteer to continue their role. To get credit as a club officer for the DTM officers must serve at least one year. (Perhaps we should discuss giving the president a one-year term to achieve the DTM too.)

 

Your Secretary,

Jean Tracy, DTM

 

Officers’ Minutes – December 1, 2020

 

Attendees: Barb, Nancy, Kate, Jean, Jim, Lynne

 

Barb had the minutes from November 2020 approved.

 

Officer Reports with Discussion:

 

1.    President, Barb asked which officers were willing to keep their positions. All the officers except Jean, our secretary, will renew for the next 6 months starting in January. Jim would like to train a future replacement even though he is willing to serve 6 more months.

 

When our meeting time ended,  Barb said there was more old business to discuss but we didn’t have time. Stayed tuned.

 

2.    VPE, Nancy showed in our Distinguished Club Program (DCP) on TI that we are now a Distinguished Club. She said it should be easy to achieve all 10 points for President’s Distinguished (we need 9 or 10 points altogether).

 

Nancy mentioned the best Pathways information is in our website’s ‘Members Docs.’ Look for both District 4 and District 65 they are fabulous.

 

3.    VPM, Kate added Midori to our membership and agreed to be her mentor. Kate is unsure about Bob Brown. He hasn’t sent in his application yet. She said Glenn has been absent because he is ill.

 

4.    VP PR, Nancy showed how she has made our Facebook page fun, attractive, and interesting. There’s even a Star Trek picture to dazzle visitors.

                                                 

5.    Secretary, Jean wants to hold another meeting with our Facebook Live group. She said our first video had over 200 views. (Actually, it had 290 views as of December 2nd.)

 

6.    Treasurer, Jim shared that we have $976.46. Willows Voices had sent us $496.97 for their portion of Meet Up expenses.

 

7.    SAA, Lynne discussed 3 gift cards as a ‘Thank you’ for our January -to February and possible future meeting space at ISO. She will send them to Andrew and the CEO’s. First, she will check with Andrew for their addresses. Jim proposed $25 for the gift cards. All officers agreed.

 

Decisions voted on: None

Your Secretary,

Jean Tracy, DTM

 

 

 

 

 

 

 

 

 

 

 

Public Speaking Northwest Minutes – December 22, 2020

Need Leadership Skills? Learn Them at Toastmasters. 

 

Mission Statement & Flag Salute: Lynne promptly opened the meeting on time.

 

Our President: Nancy, with vigor and warmth stepped in for Barb.

 

Announcements: Our next meeting will be on January 5, 2021.

 

Our Meeting Toastmaster: Mara’s theme was “Holiday Party.”

 

Grammarian and Word of the Day:  Kate’s word for us to use, in keeping with Mara’s theme, was “Festive.”

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Ah Counter: Kate did the difficult task of listening well and counting our filler words.

 

Timer: Lynn kept each speaker on time with green, yellow, and red signs.

 

General Evaluator: Warren listened to the whole meeting to notice what went well and how we could improve.

 

Our 1^st Speaker: Midori gave her very first talk called the ‘ice-breaker.’ Her personal goal was to speak clearly. She said she is, “very comfortable being uncomfortable speaking English.” (She spoke so well.) Midori moved from Tokyo, Japan to the United States several times due to her husband’s job.

 

“Learning a foreign language is very difficult,” she said. She studied English many times throughout her schooling even at the university level. She taught us a Japanese word at the end of her speech. It was her name, Midori, which means “green.”

 

Our 2^nd Speaker: Nancy’s title, “Create an Opening,” used the wise saying for talks and essays:

 

1. Tell them what you’re going to tell them. (Introduction for the talk)

2. Then tell them.(Body of the talk)

3. Tell them what you told them. (Summary of the talk)

 

Nancy shared many examples with different openings that ‘hook’ the audience, like:

 

1.     State something important about the topic.

2.     Make a startling statement.

3.     Arouse curiosity.

4.     Tell a story or anecdote.

5.     Ask a question.

6.     Recite a quotation.

7.     Recognize a special occasion.

8.     Give a demonstration.

9.     Use an historical event.

 

Like the VP of Education, she is, Nancy is teaching us speaking skills from the Better Speaking Series. She ended her talk by saying, “The opening of a talk is the launch pad.” Nancy took off like a rocket and landed her talk perfectly.

 

 

Our Table Topics Master: Jean kept the theme by asking members about their favorite holidays. She asked our guests to speak and they all took the risk.

 

Sara loves attending her family’s Thanksgiving dinner and eating delicious deviled eggs. Her family lives in the Midwest.

 

Kameh is from Iran and described her family’s celebrations.

 

Simbu, from India, said they celebrate the new year somewhat like we celebrate Thanksgiving.

 

Angel, from Puerto Rico, described going from door to door singing and giving the young children presents. He is Lucelly’s brother.

 

Jutta, our member, loves summer holidays because he goes camping with his kids. While camping  they go biking, play sports, and everyone cooks together.

 

Our 1st Evaluator: Jim mentioned Midori’s name and liked knowing it meant, ‘green.’ He complimented her on her:

·       Gestures

·       Excellent pacing which made her talk “very clear.”

·       Her magnetic smile.

·       Her summary in which she mentioned living in the Evergreen State which matches her name.

He suggested she continue to practice pacing at the rate she did today because she was easily understood.

 

Our 2^nd Evaluator: Robert enjoyed Nancy’s “Tell them” advice. He found her anecdotes helpful and good. He complimented her on the variety and amount of her openings. Robert suggested she adjust her camera. Overall, Robert liked Nancy’s holiday halo headdress and her hand gestures.

 

General Evaluator: Warren had praise for everyone. He liked Mara’s agenda and her preparation as toastmaster. He noted that Lynne always starts the meeting on time.

 

Warren liked how Nancy welcomed guests and how Mara explained the GATE team so our guests would understand. He appreciated that the ‘Chat’ feature was also discussed, and that Jean explained the purpose of Table Topics and chose those who didn’t have a speaking role.

 

Our Members in Attendance: Lynne, Lynn, Nancy, Kate, Jim, Glenn, Midori, Lucelly, Robert, Jutta, Warren, Mara, Jean

 

Our Guests in Attendance: Kameh, Simbu, Sara, Angel

 

Motion to Adjourn – Jim   Second – Robert

 

 

Your Secretary,

 

Jean

 

PS. Lynn will be our new secretary in the New Year. We know she will be a terrific officer and wish her the absolute best.

 

Public Speaking Northwest Minutes – December 15, 2020

 

You CAN think clearly as you speak to groups – in Toastmasters

Mission Statement & Flag Salute: Lynne spoke clearly as she opened our meeting.

 

Our President: Nancy, cheerfully helped Barb, our President, by taking charge of the meeting.

 

ELECTION of OFFICERS:

We voted on our slate of officers. Barb Katz will remain our President. Nancy Carpenter will keep her office as Vice-President of Education. Kate Morris will remain our Vice-President of Membership. Mara Williams will replace Nancy Carpenter as Vice-President of Publicity. Lynn Connell will replace Jean Tracy as Secretary. Jim Tracy will retain his role as Treasurer. Lynne Dauenhauer will keep her Sergeant at Arms role. Their officer roles will be from January 1, 2021 to June 30, 2021.

 

Announcements: Kate completed her level 3 of Pathways and landed us another DCP point. Thanks, Kate.

 

Our Meeting Toastmaster: Kate chose “Good News” as her theme for the day. She filled the meeting with heartwarming events that occurred this last year.

 

Grammarian and Word of the Day:  Jutta chose “Bibelot,” meaning ornament as our word for today.

Ah Counter:  Jean counted each member’s filler words. She heard only 4 which shows how wonderfully aware we are.

Timer: Lynne kept us within our time limits using her color-coded cards.

General Evaluator – Robert paid attention to the meeting from top to bottom noting each member’s role. He focused much of his time on the evaluators.

 

Our 1^st Speaker: Mara’s title, “Mentoring is Like a Box of Chocolates” flowed throughout her talk in clever and curious ways. She compared her mentor, Jim, to an advent calendar with doors opening for her to explore ideas. She praised Jim for the times she felt the advice from an evaluator didn’t fit. Like her personal box of chocolates, Jim told her to take a bite and put it back in the box. Jim also helped her with a deeply felt eulogy. Mara intends to write a book and sees Jim as the right mentor for her since he’s already a published author.

 

Our 2^nd Speaker: Giri’s title, “Reframe to Reclaim Your Power,” used stories to explain reframing. He reminded us that President Reagan was the oldest candidate for president at that time. He knew everyone wanted to hear candidate Mondale use it against him in their debate. Reagan’s reframe won the debate and the presidency. Giri also chose stories from his own life, when people told him not to be offended by what they were about to say. Giri knew it would be an insult and he was ready. He turned their negative words into his asset with an, “I don’t care” response. Both President Raegan and Giri reclaimed their power.

 

Our 1st Evaluator: Warren praised Mara for her well organized speech. He enjoyed her analogy regarding the advent calendar. He felt her talk flowed well and was conversational. He noted that she and Jim find humor difficult but are challenging themselves with the Humorous Pathway. He also commented on her interest in writing a book. He suggested she use some humor.  

 

Our 2^nd Evaluator: Nancy complimented Giri on his well-crafted introduction. She said this was one of her favorite speeches by Giri. She loved the Raegan story, the dive bar and digging holes references. She suggested Giri slow down and pause more to give the audience time to enjoy the visuals he paints with his words.

 

Our Table Topics Master: Midori continued the theme, “Good News” by asking us to share our good news this past year.

Kameh, our guest, said her husband now works from home. She enjoys having lunch with him. She also has more freedom to explore new activities like toastmasters.

Jutta is establishing a new business entitled, Seattle Group Solutions. He’s excited about his new journey.

Lynn mentioned 2 things, her fun trip earlier to Cancun, Mexico, and camping. She has a wonderful new camper that she loves. “It’s like a second home,” she said.

Giri liked watching “Tiger King” on TV. He suggested we all watch it with a large bowl of ice cream.

 

General Evaluator: Robert thought “Good News” was an effective theme. He complimented Warren on his evaluation summary. He liked Nancy’s emphasis on the positive while also sharing some suggestions. He praised Midori for carrying through with the theme for the day.

 

Our Members in Attendance: Lynn, Kate, Nancy, Lynne, Warren, Midori, Mara, Robert, Jutta, Giri, Jean

 

Our Guests in Attendance: Janice, Simbu, and Kameh. Kameh said she’d like to join our club. Terrific!

 

Motion to Adjourn – Kate   Second – Robert

 

 Your Secretary,

 

Jean Tracy, DTM

 

 

 

 

 

 

Public Speaking Northwest Minutes December 8, 2020

This organization is the fun way to practice public speaking – Join Toastmasters

Mission Statement & Flag Salute: Lynne opened the meeting by reading our Mission Statement and leading us in our flag salute.

Our President Pro tem: Nancy, our Vice-President of Education replaced our President, Barb, who was ill.

Announcements: Officers, check our District Newsletter Starburst for our next officer training.

Our Meeting Toastmaster: Lynn C. ran the meeting as Toastmaster for the first time. She was laughing, smiling, and enthusiastic. What a charmer! Her theme was Holiday Traditions.

 Grammarian and Word of the Day – Jean chose ‘Tradition.’ Everyone who had a chance to speak used it.

Ah Counter – To help us avoid filler words like ums, ahs, & ands, Jean was to keep track of who used them and how many times.

Timer – Jinxin showed the timing cards to help our speakers stay within their limits. She kept an excellent record right down to the second each speaker spoke.

General Evaluator – Giri listened intently to the whole meeting so he could deliver kudos and suggestions.

 Our 1^st Speaker – Kate entitled her talk, “The Beautiful Salish Sea.” ‘Salish” is the name of the first native people who lived in the Pacific Northwest. Orcas and salmon are famous here. We learned many species are in danger of extinction due to storm water run-off, overfishing, and marine traffic to name a few. Kate gave many solutions including eliminating dangerous garden chemicals, cleaning up the beaches after yourself, and checking out salishconservation.com for more information.

 Our 2^nd Speaker – Nancy took the speaker’s spot shortly before the meeting and came up with a talk entitled, “My Earliest Memory.” At 3 years and 3 months Nancy remembered being cold in the barn with her dad and going home but couldn’t open the door because she couldn’t push down hard enough to open the latch. Her dad had to stop his work and kindly opened the door for her. Her other two memories dealt with her baby sister. We all laughed.

 Our 1st Evaluator – Warren praised Kate for her pleasant voice, her conversational manner, and her beautiful slide show. He regretted that Zoom prevented us from seeing her face during her slide show.

 Our 2^nd Evaluator – Jim praised Nancy as a great storyteller whose words were so vivid that they brought him right into her story. His comment on her third story about turning her baby sister into a cake brought laughs to everyone. He suggest her title be something like “Coming of Age.”

 Our Table Topics Master – Lucelly asked us to talk about our favorite traditions.

 Warren, whose wife’s heritage is Swedish, celebrates St. Lucia Day on December 13^th. That’s the date Warren and his wife, Roberta, start baking.

 Jutta said in India they wear traditional clothes and enjoy a village food festival.

Lynne’s least favorite tradition from Norway was the preparation, smell in her house, and holiday parties with the traditional Lutefisk. She avoided eating it as much as possible.

 Jean’s mother played Christmas carols as the family gathered around the piano to sing.

 Lucelly loved the upbeat music from Puerto Rico. She would go from door to door singing and people would open their doors to sing with her.

 General Evaluator – Giri said he didn’t just dislike the meeting, “I loved it,” he shouted.  He praised Lynn for her success at running the meeting. This was Lynn’s first time as Toastmaster. He felt the meeting was very enjoyable.

Our Members in Attendance – Lynne, Jim, Lucelly, Nancy, Warren, Jinxin, Kate, Midori, Giri, Lynn, Mara, Jutta, Robert, Jean.

Our Guest in Attendance – Kameh, from Iran, said she would come back. Kate will email her our information about joining.

 Motion to Adjourn – Kate  Second – Giri

 See us on Facebook - https://www.facebook.com/Public-Speaking-Northwest-Toastmasters-458883077644200/  In the last 28 days we reached 642 visitors. Our Facebook Live video had 293 views. That’s phenomenal! Go and give it a Like (Thumbs Up) and a comment.

Your Secretary,

 Jean Tracy, DTM

 

Public Speaking Northwest Minutes - December 1, 2020

 

How to Conquer the Jitters When Speaking Before a Group – Join Toastmasters

Open Meeting: Lynne opened our meeting with our mission statement and flag salute.

 

Our President: Barb, welcomed us with a special welcome to Midori, who just joined our club.

 

Announcements:  Barb, announced a need for a new club Secretary.

 

Our Meeting Toastmaster: Barb chose the theme, “The American Who Became a Hero on December 1, 1955.”

 

Grammarian and Word of the Day – Lynne, in keeping with the theme, chose the word, “HEROIC.”

Ah Counter – Lynne counted our ahs and ums and let us know at the end of the meeting.

Timer – Jim kept those who had speaking parts on time with his green, yellow, and red cards.

General Evaluator – Jean, at the end of the meeting, evaluated the meeting for compliments and to offer suggestions for improvements.

 

Our 1^st Speaker – Mara entitled her talk, “Tales from Home.” It was a humorous speech about ‘adulting.’ Her sons, age 20+ are in the process of adulting. Mara enjoys watching how their mistakes successfully lead them into adulthood.

 

Our 2^nd Speaker – Warren entitled his speech, “An Incomplete Discussion About Resumes.” He gave amazing advice on what constitutes good resumes. Many members asked him insightful questions to help them write their own resumes. They even stayed after the meeting to seek more of his expert advice.

 

Our 1st Evaluator – Giri evaluated Mara’s talk. He praised her relaxed pleasant style. He noted how Mara connects with her material and invites the audience into her personal life. He challenged her to add shock and exaggeration to promote more humor in her future talks.

 

Our 2^nd Evaluator – Nancy evaluated Warren’s talk. She complimented his relaxed and balanced style. She admired his competency with teaching how to write good resumes. She suggested he give each of his 5 steps a number with a headline. She gave and example:

1.    First Issue + Headline

2.    Second Issue + Headline

3.    Third Issue + Headline

4.    Etc.

 

Our Table Topics Master – Lynn continued the heroic theme. She told us why her mother was her heroine. Next, she asked us to share a hero in our lives and why. Jutta’s hero is his father. Robert’s hero is his niece.

 

General Evaluator – Jean enjoyed Barb’s attractive agenda and her ”Heroic” theme. She liked the flow of the meeting from top to bottom. Since the talks were already evaluated, Jean’s main job was to evaluate the evaluators. Both Giri and Nancy are experienced toastmasters. Both found wonderful elements to praise and gave at least one suggestion for improvement. Their toastmaster expertise came through like the professionals they are.

 

Our Members in Attendance – Barb, Lynne, Lynn, Lucelly, Warren, Midori, Nancy, Giri, Robert, Jinxin, Jim, Jutta, Mara, Jean

 

 

Your Secretary,

 

Jean Tracy, DTM