Officer Meeting Minutes 07/11/23

Officer Meeting

July 11, 2023

Officer Reports:

Deanna, Nancy, Barb, Sharon, Mara (for Lynne D)

Nancy: 

• The Education Awards meeting is in 2 weeks. Heads up to VPPR to collate awards for a presentation at that meeting.

Membership Dues

• Toastmasters Dues are going up for Oct 1st renewal
• Deanna will email members 1x offer to pay early by the end of July.
• Officers voted to keep our club dues at $12.

Super Seven Training

• Training opportunities to be announced

Banking Update

• The transfer was made from Mara to Victor (president) and Nguyet to Deanna (treasurer) at US Bank by July 31, 2023.

LinkedIn Marketing Channel

Do we want to add LinkedIn as a marketing channel? Will review this topic in August.

Membership Report submitted by Lynne D & Mara

• New Members Our membership is now at 28 and includes Lan Guthmann, who joined in June.

Inquiries:

• We've had four inquiries since the officer's meeting in June (as of June 27). All were sent information about our club.
• They include:
• Janet Lee: Contacted Mara and Lynn C. about attending the June 13th meeting. She did not participate in it. Lynne D. sent her an invite and the agenda for the June 20 & and June 27 meetings. She has yet to respond or attend.
• Hana Vuu: Came to the June 20th meeting. She sent a follow-up email, and she responded, but she did not want to join. Sent an invite to the June 27th meeting; she did not attend.
• Marcelo Cunningham: Wants to come to the July 11th meeting. Will send an invite and agenda.
• Peter Lunstrum Came to the 6/20 meeting. I was sent more information about the membership process. Invited to the 6/27 meeting but has yet to come.
• *Per Mara, no guests attended the June 27th meeting, and no meeting was held on July 4 due to the holiday. Received inquiries from Wayne Windam & and Xueying Li and sent our standard reply. All of the above will receive email reminders with the agenda on Monday once it is available.

New TI Dues 

• Starting with the next dues cycle in September, TI dues will be $60. Now may be a good time to review our club dues. Currently, full dues are $12 and are prorated down $2 per month during the six-month dues cycle.

July and August

• Mara will stand in as VPM for Lynne while she is gone in July and August. Thank you, Mara!! The VPM is in great hands!!

Webmaster: All is well

VPE Report submitted by Nancy

1. Attached is our final DPR. We met all of the goals and exceeded many of them. We are a President's Distinguished club, though we have not been officially named thus far.
2. Attached is our club calendar.
3. We are still waiting for the District 2 officer training schedule. We all need to go through training by mid-August to receive the Super Seven expense reimbursement reward.
4. Sonal and Lan are taking their time choosing a mentor. Everyone else is matched and inducted.
5. Please add to the agenda.

• TI is increasing dues from $45 per 6 months to $60 per 6 months. The new member joining fee remains at $20 plus tax. This increase begins with the October 2023 renewal period. To complicate this, you can pay your Oct 2023 dues by July 31 and pay the $45. Our current Dues Chart for incoming members is attached for the recent breakdown. It will need to be modified to reflect the TI increase. We charge $12/6 months for club dues, collect and submit them to TI. The chart demonstrates prorated dues for TI and us, depending on when the member joins. Toastmasters International -Dues Increase

1. We want to offer the discounted rate ($15) with payments made 2 months ahead or introduce the new rate in September.
2. Should we consider raising/lowering our club dues simultaneously?

VPPR recorded from the meeting

• Sharon received a document from Kelly outlining all PR passwords, templates and procedures.
• She will get logged into Zoom today so she can access the videos.
• Do we want a LinkedIn page? Officers discussed & tabled for the next meeting.

Treasurer's Report

• Public Speaking Northwest #9406– Treasurer's Report
• Submitted By: Deanna Schroeder
• Date: 7-11-23

1. Treasurer access to Pay Pal and PSNW Bank Account at US Bank was transferred from Nguyet Ly to Deanna Schroeder in June 2023.
2. Nguyet had all financial activity spreadsheets/records updated at the transfer time.
3. The most recently completed new member payment was made via PayPal in mid-June 2023 (Lan Truong). On 7/11/23, Deanna initiated the payment transfer from PayPal to PSNW's bank US Bank account & and will subsequently submit the payment to TI.
4. Below is the invoice that is currently in the PSNW Treasurer function. I will update the invoice to reflect the early payment option discussed in the Officer's Meeting 7/11/23.
5. For those who pay early, I will submit payments to TI as they come in early for those choosing to wait to spend. I will resend the notice in August with changes reflecting the increased TI dues.