Public Speaking Northwest #9406

Officer Meeting Minutes

PUBLIC SPEAKING NORTHWEST

April 19, 2022

 

Meeting started approximately 1:10 p.m.

 

Officers in Attendance: Lynn C., Barb, Nancy, Lynne D., Kate, Mara, Jinxin

 

Minutes from the March meeting were approved.

 

OFFICER REPORTS

 

Report from VPE Nancy: 

·      Excellent news: Meera became our 20^th member. We only need one more Level 2 to be perfect, with 10 points!  Every member renewed! 

·      Sending out roster ahead of time worked well.

 

Report from VPM Kate:

·      EVERYONE renewed, including Nevin & Jessica who we expected to drop because of their busy schedules

·      At the in-person meeting, Giri said the he would like a meeting to be in-person and streaming at the same time.

Report from VPPR Mara:

·      The focus on the in-person meeting was tremendous, good turnout.

·      Ongoing promotion is good,

·      We got $50 for the open house.  Mara would not suggest having Open House and In-Person meeting so close together again.

·      Giri, Randy, Tobias, Julie were guests at the in-person meeting, invited by Mara. She had personally called some former members.

 

Discussion regarding in-person meetings:

·      Mara reported that she had personally recruited roles in advance of the meeting.

·      Warren wants to speak at an in-person meeting

·      Lynn C expressed kudos to Mara as Toastmaster of the meeting, providing guidance and making everyone feel safe.

·      Toastmaster for the May in-person meeting is not decided yet.

·      Diana (guest) liked the meeting a LOT, but may not join, even though Lynn C offered to pay her expenses to join.

·      In the future, the toastmaster should explain the amount of time that guests have for feedback. We were not able to get feedback from all guests because one guest took too long at the meeting

·      Mara posted photos of in person meeting in Facebook.

·      We may be able to have the in-person meeting in June at ISO.

 Report from SSA Lynne:

·      Lynne came early, did all the set-up, and solved problems with the room.

·      We got a larger room than expected.

·      There is a new contact at Country Inn and Suites and Lynne has established a relationship with the new person.

·      Next in-person meeting will be in the Country Inn conference room, with a large table, but not a lot of room to move around.

·      Being SSA at the meeting had been a large time commitment

·      It had been fun working with Mara, great input, reliable

 

Report from Secretary Barb: Nothing to report.

 

Report from Treasurer Jinxin.

·      We have $1402 in our bank account

·      Country Inn hasn’t charged us yet.

·      We will get money from D2 to offset Zoom costs

·      Trouble with PayPal – Jim is still the only one who can change things; makes Jinxin nervous.  Despite many attempts, we have not been able to solve this problem.

 

OLD AND NEW BUSINESS

 

Kate agreed to check out the size of the table in the conference room of Country Inn, how many it seats.

 

Discussion of officers for the next term:

·      Maria would be good for some role

·      Kelly would be good for PR, and probably would accept it

·      Amy or Kristin could do the Zoom recording

·      Barb will replace Lynne as SAA, with Robert’s help

·      Nancy is willing to stay on as VPE

 

Respectfully submitted,

Barbara Katz, Secretary