Public Speaking Northwest #9406

Officer Meeting Minutes

PUBLIC SPEAKING NORTHWEST

March 1, 2022

 

Meeting started approximately 1:10 p.m.

 

Officers in Attendance: Lynn C., Barb, Nancy, Lynne D., Kate, Mara

 

Minutes from the January meeting were approved.

 

OFFICER REPORTS

 

Report from VPE Nancy: 

·      With Jutta’s speech today giving us another Level 1 award, we have completed 8 goals in the Distinguished Club Program (DCP). If we get one more Level 2 and we get 1 more new member, we will have a perfect 10.

·      All officers have been trained. This earns us $50 from District 2 which we can use to offset our Zoom costs.

·      We need more people to give speeches.

 

Report from VPM Kate:

·      We have 2 new members (Amy and Maria).  

·      Divya and Meera both seem very interested in joining.

·      Our guest, Holly from last week, seemed interested, but she has work restraints which may prevent her from joining.

·      We have had three other inquiries this month, including one from Randy Barber, a former member.

·      Kate has been updating her VPM materials in preparation for training a new VPM.

Report from VPPR Mara:

·      Mara is continuing with promoting our club on social media.

·      Mara has set up our club meeting on Recurring Events in Facebook.

·      For our initial in-person meeting in April, Mara will be the Toastmaster and Lynne will give a speech.

 

Report from SSA Lynne:

·      Contracts have been signed and payment arrangements made with Country Inn and Suites.

·      Jim Tracy has volunteered to bring his projector, if needed.

·      The cost of the room is $100 plus 10.1% sales cost.  Country Inn has dropped the additional gratuity charge.

·       Lynne led a discussion on whether or not to participate in the Zoom class action suit.  The officers agreed that there is no need to participate.

 

Report from Secretary Barb: Nothing to report.

Report from Treasurer Jinxin. No report received.

 

OLD AND NEW BUSINESS

 

·      We discussed having a Zoom Open House meeting in March, to take advantage of $50 incentive from District 2. We set the date as March 29.  Possible themes: a FUN story-telling theme or an In-Person Protocol meeting.  Kate agreed to be the Toastmaster. Amy may be giving her Ice Breaker speech.

·      We discussed other incentives that D2 and Toastmasters are offering.  Mara agreed to make a short video promoting the club in the next two weeks, in order to take advantage of one of the incentives, $50.

 

·      We discussed ways to promote the in-person meeting and Open House.  Nancy suggested an article in Starburst.  Mara will be promoting both events in social media.  In addition, Kate will send out email to former members, guests, and people who inquired about the club, promoting both the Open House and the In-Person Meeting.

 

·      In-person meetings will be held on April 5, May 3, and June 7.  We will not have in-person meetings in the summer.

 

·      Once we start in-person meetings, the officer meetings will be held on the second Tuesday of every month.  Therefore, the next officer meeting will be on April 12.

 

The meeting was adjourned at 1:45 because business was complete.

 

Respectfully submitted,

Barbara Katz, Secretary