Officer Meeting Minutes
PUBLIC SPEAKING NORTHWEST
October 5, 2021
Meeting started approximately 1:00 p.m.
Officers in Attendance: Lynn C., Barb, Nancy, Mara, Jinxin, Lynne D.
Members in Attendance: Kelly, Caryn
Announcement: Our club has won the Super Seven award and a $75 gift certificate because all seven of our officers attended officer training during July or August.
Minutes from the September meeting were approved.
Officer Reports
Report from VPE Nancy:
· We have earned one point toward our Distinguished Club award, and are well on the way toward earning several more points
Report from VPM Kate:
· When Kate receives inquiries about our club, she copies her responses to the VPPR and President. When a guest has filled out an application, she copies the Treasurer.
· We lost 5 or 6 members and now have 16 paid members
Report from Treasurer Jinxin:
· The mysterious $30 payment has been identified as membership dues from Mercedes.
· Jinxin reported that we have $1,236.58 in our checking account.
· Jinxin has received the letter from Barb and has uploaded all documents to PayPal so that she can be the owner of our account. No response from PayPal yet.
Report from VPPR Mara:
· Mara suggested that we have a virtual Halloween party at our October 26th meeting, with costumes and spooky stories. All agreed. She will begin promoting this event.
· Mara and Lynne D continue to look for a location for in-person meetings.
· Mara is signing up our club for “Google My Business.”
Report from SSA Lynne:
· Lynne picked up supplies at our former meeting room in ISO, and the supplies are stored in her basement. While at ISO, Lynne happened to see Karl, our former member who arranged for that meeting room. Karl said that ISO would like to offer us a meeting room again, but it is not feasible at this time. No budget.
New Business
Caryn told us about her other club’s experience doing hybrid meetings. Their conclusion was that they could make it work, but it was not as satisfying as a virtual meeting or an in-person meeting. Therefore, they are not doing hybrid anymore.
Caryn talked about how her other club explains the outline of the meeting at the beginning of each meeting. Guests say that they appreciate this a lot. Their meeting is divided into three parts:
1) Prepared speeches, hosted by the Toastmaster
2) Impromptu speeches, led by the Table Topics Master
3) Evaluations, led by the General Evaluator, including the evaluators and GATE team reports.
Caryn also talked about how much energy there is in their in-person meetings, how uplifting they are, and their Covid protection procedures.
Discussion
There followed an open-ended discussion on various topics.
Lynn C had several ideas on making our virtual meetings more fun:
· Inviting a special person to our meeting,
· Having a special themed meeting every month.
· She suggested a brainstorm to find out how/if the club is meeting the needs of the members, to restore the “spark.” Kate suggested that we use the higher level projects to accomplish this; for example, a panel discussion or a Q&A session.
· Celebrating accomplishments. Kate suggested maybe sending cards via snail-mail.
Jinxin said that she had followed-up with her company to see if they have a meeting room that we could use, but the company does not have one.
Kelly suggested using library rooms for our meetings, but this is not feasible because of library rules. Kelly also suggested doing Facebook advertising, and Mara agreed.
The meeting adjourned at 2:10 p.m.
Respectfully submitted,
Barbara Katz, Secretary
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