Officers’ Minutes - January 5, 2021

 Officers’ Minutes - January 5, 2021

Attendees: Barb, Nancy, Kate, Jim, Lynne, Mara, Lynn

Barb had the minutes from December 2020 approved.

Officer Reports with Discussion:

Officer Reports:

• VP Education (VPE): Nancy

• VP Membership (VPM): Kate

• VP Public Relations (VPPR): Mara

• Secretary: Lynn C & Jean

• Treasurer: Jim & Jinxin

• Sergeant at Arms (SAA): Lynne D

 

• Nancy reminded all the officers about the Officer Training.  An email was sent out with all the dates.  All officers need to complete at least 1 training. So far only Jim has completed his training.

• Kate sent our zoom meeting link to 8 guests showing interest in visiting. She has sent out the application to 3 people. She normally sends the visitors our Agenda and link to our Zoom meeting when they RSVP.  Jim has not received any applications yet.  Mara asked Kate for that email she normally sends out so that she can send it to those that are interested and reached out through Facebook.

• Mara posted on Facebook a Welcome to 2021 post welcoming people to join our team. She is experienced in this role because she’s done it before. 

• Lynn is new to the Secretary role and has reached out to Nancy to understand this role better and what is expected of her.  Jean (our former Secretary) was also very helpful in providing examples of Meeting Minutes and Officer Minutes as well as explaining the role.

• Jim noticed a charge of $200 in our club account.  He will try to find out what this charge is for.  The total balance we have in our account right now is $743.38.  Barb confirmed she did not make any charges.

• Lynne, when she reached out to acknowledge ISO for the use of their room in 2020 she discovered that our contacts at ISO are no longer there.  She made contact with the office manager and we are welcome to return and use their room when things open up again.  We typically give gift cards as a thank you and will plan on doing that again next year.  

New Business

1. Holiday Celebration - Nancy has a White Elephant idea and would like to move it to the last meeting in January. Nancy will be absent on Jan 12th.

2. Membership Campaign - Mara spoke in regards to progress on FaceBook Live Team - currently, the team has not added much due to the holidays.  She was thinking that maybe it would be a good idea to record Table Topics and post on Facebook as well as post a recording of Midori’s Ice Breaker speech about not speaking English well. Midori’s speech was so well done and the topic might help attract people. Kate being VPM and Mara being VPPR has decided to get together to work on membership campaigning.

3.Toastmaster of the Year Award for our club - we normally award 1 person each year who contributes the most. Mara suggested an award party at the end of June. The last week of July was also mentioned.  Barb likes this idea and will plan something.

4.  Awards for members - brainstorming ideas for how to award people. 

• Jim, when someone completes a path, the club pays $20 for them when they apply for a new path. Nancy reminded us that it’s free until March 2021 right now.

• Mara suggests we reward people when they finish their speech and small stuff.  We can tip a hat, all wear a certain color, or snap fingers.

• Nancy currently announces and shares the certificate to the group during our meeting when someone completes their path.  She then emails the certificate to the person. 

• Kate likes the hat visual idea

• Nancy suggest secretary put the announcement at the top of the Meeting Minutes

• In the end, we concluded that when someone finishes a LEVEL, we give props by Finger Pointing and will have a clip of fireworks shared on the screen. When someone completes their Ice Breaker speech, they get a certificate and finger snaps.

 

Mara motion for the meeting to adjourn. Jim seconded it.