PSNW Officer’s
Meeting Minutes
January 14,2025
Attendees:
Deanna S, Katie M, Nancy C, Lynne D. Bill H. Theresa H
I.
Opening
1.
Welcome to 2025 meeting.
2.
Approval of December 2024 minutes
II.
Officer Reports
VP
Education/Webmaster: Nancy
Webmaster:
Looking good. Kelly does all the heavy lifting.
VPE:
Officer
Training: District
2 had not listed Bill's officer training, according to their
spreadsheet. I followed up with Anu and we are good to go. Instead of
the Jan 25th training, I did the recorded VPE training and quiz. It
has been recorded with D2 and the DPR. Once Lynne and Deanna are
trained on Wednesday, we will have our 7 officers trained and qualify
for the $70 reimbursement from D2.
Distinguished
Performance Report: We
have 6 points, putting us in the Distinguished category. We need 2
more level 1s, 1 more level 2, and 1 new member to move into
President's Distinguished. Report is appended and attached.
Speech
Contest: Contest
season starts in February with club level. We can have a contest
(with all of the TI hoops & restrictions), a competition, or we
can just ask for a volunteer. We should set a date, if we are
going for a competition. Our deadline to submit contestant names is
Feb 28.
Touching
Base: Recently,
I sent an email to each member, letting them know where they are in
their path progress, encouraging them to continue. I like getting in
touch with members who have not been to meetings lately to let them
know that we are thinking of them and missing them.
Copy
of Club Calendar is attached to this email.
VP
Membership:
Theresa:
New
Members: No new members have joined since I began Jan 1.
TI
Inquiries: We've had one TI inquiry.
Michael:
Invited and was interested in online meetings.
Meeting
Visitors: Jan 7: Steven Yavanian, Kelvin
VP
Public Relations:
Kelly
Wow,
what a year we had. I am filled with gratitude for how we have, and
continue to, represent our club with bold elegance and humbling
grace. Our members are thriving. As a whole, we are exponentially
growing, learning new skills, and reaching new depths of personal
insights.
2025
is off to a bang! I am in full-gear planning the marketing for the
District 2 Toastmasters Conference. The logo and theme will be
revealed once we get our artwork approved by Toastmasters
International. Another giant thank you to Bill for being part of the
conference marketing/Hype Squad. Great things are happening!
Social
Media as
of 1.10.2025.
Facebook
- 407 Followers YouTube–38 Followers and 318 videos!!!
I
will, however, freshen up the graphics and flip back to TM blue for
the base color on our meeting notices and YouTube Channel. It is
nice to change up the look slightly each year to modernize and to
tell the years apart on our videos.
District
2. Our district is combining with two other districts and there
will be even more growth and leadership opportunities in the future.
Call
for Speakers for the May 2025 Annual Conference. If anyone is
interested in being a conference trainer in May, the Call for
Speakers is
open and you may apply here: Call
for Speakers, which
will be open until February 28th. Note this is an in-person
conference, no tele-speaking slots available.
Club
Basket Volunteer. The Conference Chair is asking that each club
donate a club basket of a $50 minimum. She will be advertising ideas
and themes. We can add things like gift cards, build a theme basket,
or even ask our members if they have written books, or produce
artwork to contribute. I am asking for a volunteer to put ours
together. I can make a card from the club to insert with everyone's
signatures asking people to visit our club. If the club would like
to make the donation, that would be great. If the budget does not
permit, no problem, I will fill in the missing pieces.
Treasurer:
Deanna
New
format this year for treasurer report. Will show 2025 estimated
income/expenses with Actuals updates as the year progresses.
In
the officers’ meeting, we can take comments on the 2025 budget.
Procedural vote to accept?? Copy of Budget is attached to this email.
Secretary:
Bill
1st
meeting
nothing
to report.
Sergeant
at Arms: Katie
After
the last meeting we experimented with piling all of the Sgt. at Arms
supplies on one table at the back of the room. Then Katie could put
it into the box neatly. It worked well.
I
am submitting the invoice from Raul for the timing lights.
President:
Lynne
Happy
2025!!!I’m
looking forward to another great year in Public Speaking Northwest.
An official welcome to our newest officers, VPM, Theresa and
Secretary (Scribe) Bill! We’re excited you are part of our
leadership team.
Our
first In Person meeting
of 2025 was great fun!! Bill did a marvelous job as Toastmaster.
Kelly usually records speeches and evaluations at our In Person
meetings. She was unable to be at the January meeting and we
were scrambling a bit to find someone to do the recordings. I
suggest we have members trained to be her backup and for the club to
purchase a tripod that remains with the club supplies.
III.
Ongoing/Old Business
1:
NEW TI Membership tools:
Lynne
investigated tools on the TI website
to
invite
and add new members. She
learned that the reason people who inquire don’t become active
members is they don’t get a response from the club. Since we’ve
been consistently getting new members with the protocols we have in
place, Lynne
didn’t see any benefit to adopting these tools.
2.
The
card and box of candy
PSNW
presented to Celina, the staff member who helps us at the Brightwater
Center, was well received and she shared the gift with her staff.
IV.
New Business
Action
Items:
1.
We
unanimously voted to adopt the new budget format that Deanna
presented. (copy attached)
2.
We agreed to spend up to $75 on the PSNW
gift basket for the District 2 Conference in May. Bill will work on
this with Kelly. Katie suggested we include EMP music tickets as
part of our basket.
3.
Our last meeting in January will include a White Elephant gift
exchange. More to follow.V: Announcements: Kelly was selected as toastmaster of the week! A well deserved honor!
Adjourn; Motion to adjourn: Bill, 2nd, Katie.
