January 14, 2025 PSNW Officers Meeting Minutes

 

PSNW Officer’s Meeting Minutes

January 14,2025

Attendees: Deanna S, Katie M, Nancy C, Lynne D. Bill H. Theresa H

I. Opening

1. Welcome to 2025 meeting.

2. Approval of December 2024 minutes

II. Officer Reports

VP Education/Webmaster: Nancy

Webmaster: Looking good. Kelly does all the heavy lifting.

VPE: 

Officer Training: District 2 had not listed Bill's officer training, according to their spreadsheet. I followed up with Anu and we are good to go. Instead of the Jan 25th training, I did the recorded VPE training and quiz. It has been recorded with D2 and the DPR. Once Lynne and Deanna are trained on Wednesday, we will have our 7 officers trained and qualify for the $70 reimbursement from D2. 

Distinguished Performance Report: We have 6 points, putting us in the Distinguished category. We need 2 more level 1s, 1 more level 2, and 1 new member to move into President's Distinguished. Report is appended and attached.

Speech Contest: Contest season starts in February with club level. We can have a contest (with all of the TI hoops & restrictions), a competition, or we can just ask for a volunteer.  We should set a date, if we are going for a competition. Our deadline to submit contestant names is Feb 28.

Touching Base: Recently, I sent an email to each member, letting them know where they are in their path progress, encouraging them to continue. I like getting in touch with members who have not been to meetings lately to let them know that we are thinking of them and missing them.

Copy of Club Calendar is attached to this email.

VP Membership: Theresa:

New Members: No new members have joined since I began Jan 1.

TI Inquiries: We've had one TI inquiry. Michael: Invited and was interested in online meetings.

Meeting Visitors: Jan 7: Steven Yavanian, Kelvin

VP Public Relations: Kelly

Wow, what a year we had. I am filled with gratitude for how we have, and continue to, represent our club with bold elegance and humbling grace. Our members are thriving. As a whole, we are exponentially growing, learning new skills, and reaching new depths of personal insights.

2025 is off to a bang! I am in full-gear planning the marketing for the District 2 Toastmasters Conference. The logo and theme will be revealed once we get our artwork approved by Toastmasters International. Another giant thank you to Bill for being part of the conference marketing/Hype Squad. Great things are happening!

  Social Media as of 1.10.2025. Facebook - 407 Followers YouTube–38 Followers and 318 videos!!!

• PSNW 2025 Refresh. I am still waiting for headshots from Theresa and Deanna. I will have our website updated soon.

• I decided to keep the ‘Sparkle and Shine’ sub-theme for the club. We are becoming well known for the slogan.

• I will, however, freshen up the graphics and flip back to TM blue for the base color on our meeting notices and YouTube Channel. It is nice to change up the look slightly each year to modernize and to tell the years apart on our videos.

• District 2. Our district is combining with two other districts and there will be even more growth and leadership opportunities in the future.

• Call for Speakers for the May 2025 Annual Conference. If anyone is interested in being a conference trainer in May, the Call for Speakers is open and you may apply here: Call for Speakers, which will be open until February 28th. Note this is an in-person conference, no tele-speaking slots available.

• Club Basket Volunteer. The Conference Chair is asking that each club donate a club basket of a $50 minimum. She will be advertising ideas and themes. We can add things like gift cards, build a theme basket, or even ask our members if they have written books, or produce artwork to contribute. I am asking for a volunteer to put ours together. I can make a card from the club to insert with everyone's signatures asking people to visit our club. If the club would like to make the donation, that would be great. If the budget does not permit, no problem, I will fill in the missing pieces. 

 Treasurer: Deanna

New format this year for treasurer report. Will show 2025 estimated income/expenses with Actuals updates as the year progresses. 

In the officers’ meeting, we can take comments on the 2025 budget. Procedural vote to accept?? Copy of Budget is attached to this email.

Secretary: Bill 1^st meeting nothing to report.

Sergeant at Arms: Katie

1. After the last meeting we experimented with piling all of the Sgt. at Arms supplies on one table at the back of the room. Then Katie could put it into the box neatly. It worked well.

2. I am submitting the invoice from Raul for the timing lights.

President: Lynne

Happy 2025!!!I’m looking forward to another great year in Public Speaking Northwest. An official welcome to our newest officers, VPM, Theresa and Secretary (Scribe) Bill! We’re excited you are part of our leadership team.

Our first In Person meeting of 2025 was great fun!! Bill did a marvelous job as Toastmaster. Kelly usually records speeches and evaluations at our In Person meetings.  She was unable to be at the January meeting and we were scrambling a bit to find someone to do the recordings. I suggest we have members trained to be her backup and for the club to purchase a tripod that remains with the club supplies.

III. Ongoing/Old Business

1: NEW TI Membership tools: Lynne investigated tools on the TI website to invite and add new members. She learned that the reason people who inquire don’t become active members is they don’t get a response from the club. Since we’ve been consistently getting new members with the protocols we have in place, Lynne didn’t see any benefit to adopting these tools.

2. The card and box of candy PSNW presented to Celina, the staff member who helps us at the Brightwater Center, was well received and she shared the gift with her staff.

IV. New Business

Action Items:

1. We unanimously voted to adopt the new budget format that Deanna presented. (copy attached)

2. We agreed to spend up to $75 on the PSNW gift basket for the District 2 Conference in May. Bill will work on this with Kelly. Katie suggested we include EMP music tickets as part of our basket.

3. Our last meeting in January will include a White Elephant gift exchange. More to follow.

V: Announcements: Kelly was selected as toastmaster of the week! A well deserved honor!

Adjourn; Motion to adjourn: Bill, 2^nd, Katie.

January 14, 2025 Public Speaking Northwest (PSNW) Meeting Minutes

 

Announcements:

Lynne advised that we gave the thank you card and box of candy to Celina for all her help at our new meeting spot, Brightwater Center. This was done after the Jan. 7 meeting and she was very appreciative, sharing it with their staff.

Our Toastmaster was Nancy with the theme.” Birthdays”

Our Sergeant at Arms Katie called our meeting to order.

Our President Nancy opened our meeting.

Our Gate Team was:

Grammarian –Bill

Word of the day was “ Wish”

Ah Counter – Justin

Timer - Georgina

General Evaluator – Amy

Our 1sr Speaker was Maria with “Show you Care”

Our 2^nd Speaker was Deanna with “Marching to the Beat of Your Own Drummer”

Our Evaluators were Theresa and Lynne

Our Table Topics Master was Katie with “ Birthdays and other Celebrations.”

Our Table Topic Speakers were Bill, Justin, Natalia, Amy

Our Humorist was Katie

Members in Attendance were Lynne, Katie, Nancy, Bill, Georgina, Amy, Maria, Nancy, Deanna, Theresa and Justin, Natalia

Guests in Attendance none

Motion to Adjourn: Bill Second: Nancy

January 7,2025 Meeting minutes

 

Public Speaking Northwest Toastmasters

Meeting Minutes

January 7, 2025

Announcements:

Happy New Year!

Our Toastmaster was Bill with the theme. “Look Both Ways”

Our Sergeant at Arms Katie, called our meeting to order.

Our President Lynne opened our meeting.

Substituting for Our VPE was Lynne, who provided our education minute.

Lynne discussed the role of the grammarian. She also advised that there is a template in the member downloads, which can be used to present the Word of the Day at our

in person meetings. at Brightwater Center. Once the word and definition are typed in, they can be easily printed off, brought to a meeting and taped up.

Grammarian: Lynne with Word of the day: Resolve

Ah Counter – Lynne

Timer - Jin

General Evaluator – Barb

Our 1^st Speaker was Kerry with “My Journey in Public Speaking: Lessons Learned and Lessons to Learn.”

Our 2^nd speaker was Katie with “Do Trees Talk? Or is that only in Fairy Tales?”

Our Evaluators were Deanna and Robert

Our Table Topics Master was Theresa with New Year’s Resolutions

Our Table Topic Speakers were Natalia, Deanna and Kevin (Guest),

Our Humorist was Robert

Members in Attendance were Bill, Robert, Theresa, Katie, Deanna, Kerry, Jin, Natalia, Barb, Katie and Lynne

Guests in Attendance: Raul, Steve and Kelvin

Motion to Adjourn: Katie Second: Robert

Meeting Notes - December 17, 2024

 Public Speaking Northwest Toastmasters

Meeting Minutes
December 17, 2024

Announcements:

Nancy completed the Engaging Humor path.

Our next meeting is January 7 th . It will be in person at Brightwater Center.

Our Toastmaster was Nancy with the theme. Halcyon Days

Our Sergeant at Arms Katie called our meeting to order.

Our President Lynne opened our meeting.

Our Gate Team was:
Grammarian – Kerry
Word of the day was Atmosphere.
Ah Counter – Jin
Timer - Lynne
General Evaluator – Kelly

Our Speaker was Brian with Black America Saved Cadilac.

Our Evaluator was Bill

Our Table Topics Master was Katie with “Tell us of a time when you felt most alive.”

Our Table Topic Speakers were Theresa, Justin, Mona, Mary, Jin, Bill, Kerry and
Lynne.

Our Humorist was Katie.

Members in Attendance were Lynne, Katie, Nancy, Brian, Kerry, Jin, Bill, Justin,
Dustin, Kelly and Theresa.

Guests in Attendance were Steven, Mona, and Mary

Motion to Adjourn: Nancy Second: Lynne

Officers Meeting Minutes 12/10/2024

 PSNW Officer’s Meeting Minutes

December 10, 2024

Attendees: Deanna S, Katie M, Nancy C, Dustin U, Lynne D, Bill H, and

Theresa H.

I. Action Items:

1. Approved November Officer Meeting Minutes

2. Officer Training: Everyone has either completed or signed up for

training.

3. Katie was given the go ahead to have Raul make us a new timing

light. The cost is $30.

4. New TI Membership Tools. Lynne will investigate further to see if the

tools will help our membership efforts.

Ongoing/Old Business

1. Card/Gift for Celina at Brightwater. Kelly created a card that we will

give to Celina in January. It was signed at the December meeting and

will be circulated at the January meeting. It was decided that we give

Celina a plant as a thank you.

II. Officer Reports

VP Education/Webmaster: Nancy

Webmaster:

All is well. There is a new tab/page on the public portion of our website for

Kelly's PR training resources.

VPE:

In November, Bill, Amy, Maria, and I leveled up in our paths. TI won't give

me credit for my level 5 completion until I finish the path...so one more

speech to go. It is scheduled for Dec 17th. It works out well. With the

holidays, folks may not want to commit to a speech. We will get one more

point on our DPR when it is done and registered.

Over Thanksgiving weekend, our DPR on TI had a funny glitch and it

reflected that we had NO members. All of our members were still on the

roster. After a few days it cleared. 

Shhhh. Don't tell anyone, but I submitted our 2025 officer list to TI a tad

early and we received our point.

New Base Camp sends a monthly report on who did what, if anything, for

the month. It is nice to be able to follow up with folks when I know they have

done a speech.

DPR: We are one point away from being Distinguished.

Please get trained! There are 4 online trainings in December/January. We

make $70 and receive the Super 7 award when we are all trained.

Kelly – Done

Theresa - Done Today, Dec 6

Bill - Done Today, Dec 6

Me - Scheduled for Jan 15

Lynne - Scheduled for Jan 15

Deanna - Scheduled for Jan 15

Katie?

December Calendar

Mid-December Club Officer Election

End of December Club Officer List Deadline

No Meeting Between Christmas & New Year

VP Membership: Dustin

We currently have 25 members

TI Inquiries:

Mona Rajpal – inquired on 11/18, did not attend

PSNW Inquiries:

Donna Smith – Inquired on 11/16, did not attend

Daniela Potra – Inquired on 11/19.  Daniela is president of Faithfully

Speaking and wanted to see how other clubs operate.  Attended 11/19

meeting.

Chang Choi – Inquired on 11/26. Chang attended the 11/26 meeting.

 Other notable guests:

Nadine and Raul also joined us on 11/5 as guests.

VP Public Relations: Kelly.

All is well in the PR World.

For those of you who have not heard I accepted the marketing chair position

for our district conference in May. In addition, I am working on my DTM, so

there will be a lot of eyes on what I produce for the club, and I will have to

make some updates to our website so I am 100% brand compliant. 

I still need officer photos from everyone but Nancy and Lynne. 

Our in-person holiday party was a grand success! Thank you to everyone

who participated in making the magic happen. 

I will not be at our meeting on Tuesday, and I may or may not make it in time

for our officer meeting, so please do not wait for me. I have several doctor

appointments in Seattle. All is well, but it will be a long day. 

Have a fantastic meeting and please try to take a Zoom screenshot with

everyone looking to camera. If not, I can pull it from the recording.

Treasurer: Deanna

1.    Return on security deposit ($100) on 2024 Brightwater Center room

rental received into PSNW bank account on 12/5/24.

2.    $195 payment for Brightwater center room rental up through end of

2025 completed.

3.    Two check donations were received in Dec 2024. $20 from Bill Hinrichs

and $100 from Deanna Schroeder. Deposited on 12/10/24.

4.    Funds are sufficient for the requested $30 new timing device purchase.

5.    Deanna (PSNW Treasurer) has registered for officer training on Jan 15,

2025. 12-1pm.

6.    The PSNW bank account balance is $967.54 of 2/10/24. 

Secretary: Sonal

Sergeant at Arms: Katie

1. Brightwater has refunded our security deposit for the first three

months.

2. The timing light is a bit tattered. We can swap our existing light for a

nice one for $30.

President: Lynne

The past six months have been busy, and we accomplished a lot!! Our

biggest challenge was to find a new in-person meeting location. Hats off

and a huge thank you to Katie for her diligence and creativity in finding our

new home at the Brightwater Center. After four meetings there, we have

found it to be an excellent venue for us. AND!!! Our charge for using the

room was dramatically reduced to $195 for the whole year!!!

Welcome!! to Theresa, and Bill, our new VP Membership and Secretary.

Thank you for your willingness to serve as a club officer. We are excited

you will be part of our leadership team!!

Thank You to Dustin and Sonal for supporting and serving the club as our

VP Membership and as Secretary. We appreciate you and all you have

done for our club!!

III. Announcements

December 17 th is our last meeting in 2024. Our first 2025 meeting will be in

person on January 7 th at Brightwater. We will need a Toastmaster!!

Motion to Adjourn: Katie Second: Nancy

Meeting Notes - December 10, 2024

Public Speaking Northwest Toastmasters

Meeting Minutes
December 10, 2024

Announcements:
Maria completed level 3 in the Motivational Strategies path.
Election Results:
Lynne Dauenhauer – President
Deanna Schroeder - Treasurer
Nancy Carpenter - VP Education
Kelly Fallucca – VP PR
Bill Hinrichs – Secretary (Scribe)
Katie Munos – Seargeant at Arms
Theresa Haynes – VP Membership

Our Toastmaster was Lynne with the theme Winter Holiday Party
Our Sergeant at Arms Katey called our meeting to order.
Our President Lynne opened our meeting and held our election.
Education Minute: Toastmasters Magazine
https://www.toastmasters.org/magazine/magazine-issues/2024/dec/focus-your-presentation
Flip a Difficult Topic into a Message of Hope

Our Gate Team was:
Grammarian – Theresa
Word of the day Anticipate
Ah Counter - Nitin
Timer - Maria
General Evaluator – Deanna
Our Speakers was Nancy with Discoveries of a VPE
Our Evaluators was Brian
Our Table Topics Master was Bill - Theme Ideas from Santa’s Lunch Bag
Our Table Topic Speakers were Robert, Dustin, Josh, Archer, Nitin, .

Members in Attendance were Lynne, Katie, Nancy, Theresa, Maria, Deanna, Bill,
Brian, Nitin, Dustin, Jin, Robert, Amy

Guests in Attendance Josh H, Dennisse B, Archer P
Motion to Adjourn: Katie Second: Bill

Meeting Notes - December 03, 2024

Public Speaking Northwest Toastmasters

Meeting Minutes

December 03, 2024

Announcements: None

Our President Lynne D. called our meeting to order.

Our Sergeant at Arms Katie M. articulated the Club’s Mission and led the Flag Salute

Education Minute by Lynne D.

Reviewed In-Person meeting protocol.

Our Toastmaster was Lynne D. with the theme “Holiday Traditions Around the Globe”.

Our Gate Team was: 

Grammarian –Lakita B.

Word of the day was Mercy.

Ah Counter –Barb K.

Timer – Kerry A.

General Evaluator –Sonal S.

Our Speakers and Evaluators were:

Speakers	Speech Titles	Evaluators
Robert K.	“The Marvelous Menorah of Moishe the Mensch”	Bill H.
Mara W.	“Looking Towards the Horizon”	Katie M.

Our Table Topics Master was Kelly F.

Our Table Topic Speakers were Theresa H., Natalia P., and Nadine L

Members in Attendance were  Lynne D., Barb K., Theresa H., Bill H., Robert K., Katie M., Mara W., Deanna S., Dustin U., Lakita B., Natalia P., Kelly F., Kerry A., and Sonal S.

Guest in Attendance  was Nadine L. and Raul M.

Motion to Adjourn: Katie M.     Second: Sonal S.