Officers Meeting Minutes
June 9, 2026
I. Opening: Meeting attendees Theresa, Nancy, Kelly, Maria C., Bill, Deanna and Katie
II. Officer Reports (page 2)
III. Ongoing/Old Business
Elections: Will be held at our June 16, 2026, meeting. We have a full slate of proposed officers. An E-mail will be sent out advising of this slate. The E-mail will also explain that anyone else interested in running a position should advise a board member. The deadline for notification is Friday June 12, by Noon.
Proposed slate of officers July 1, 2026
President, Bill Hinrichs
VP Education Nancy Carpenter
VP Marketing Kelly Fallucca
VP Membership Maria Cubacha
Treasurer Deanna Schroeder
Sgt. At Arms Jeff Makita
Secretary Maria Shneerson
Funding for plaques: At Kelly’s suggestion, the board discussed the issuing of Toastmasters plaques for long term members. Nancy provided Bill with a link to the TI fulfillment dept. They offer 2 types of Plaques. The fancier one is wood and not that much more expensive. $15 vs $10. Lettering is .10 per letter. Bill will order the plaques. The board unanimously approved this allocation of not more than $50 for each plaque. 2 plaques were recommended.
Agenda Change: Katie suggested we make a change to the agenda. She would like to see the last names of the GATE team and other members on the agenda. Bill raised concern that all that might not fit. Katie will work with the formatting. of the agenda.
V. Announcements: Katie announced that she has completed a Level 3 path and once she records this, we will be a President’s Distinguished club.
VI. Adjourn Motion to adjourn Katie 2nd Kelly
Officer Reports
VP Education and Webmaster: Nancy
Webmaster Report
All is well with the technical workings of our site.
VPE Report
We need a level 3 or a new member by the end of June to receive the President's Distinguished. DPR is appended and attached. Katie, Maria C, Kelly, TK, and Marcus are within striking distance of level 3.
D2 officer training dates/times have not been announced/published.
Sonal needs a mentor. I sent her an email asking who she wants but have not heard back from her. Club Status
Membership: Maria
We don't have any active members who have joined in June or any promising prospects - looking to you Katie to get us President's Distinguished ;)
VP Public Relations: Kelly
Things are fantastic in PR land.
Thank you again to Katie for bringing our conference awards to the last meeting.
Thank you to Bill for stepping into the president's role and taking on bigger challenges, and to all the officers for your dedication and leadership.
Social Media
Treasurer: Deanna
Deanna reported a current balance of $13111.68. She advised that the Benevity program is going well, and we just received $100 through this program. We discussed the possibility of sending Thank You notes to participating businesses but decided against it.
Secretary/Scribe: Bill
Proposed slate of officers July 1, 2026
President, Bill Hinrichs
VP Education Nancy Carpenter
VP Marketing Kelly Fallucca
VP Membership Maria Cubacha
Treasurer Deanna Schroeder
Sgt. At Arms Jeff Makita
Secretary Maria Shneerson
Sergeant at Arms: Katie
Supplies
The club has sufficient supplies on hand for the next six months. I believe that all of our current members have name badges. Please let me know if you notice that someone is missing one, so I can print one.
The Next Sargent at Arms
Recently, Katie announced that she was finding moving the PSNW Sargent at Arms supplies difficult. Bill immediately stepped up and relieved her of the supplies. (Thanks Bill!)
Bill reached out to Jeff about the possibility of assuming the role next year. At first, Jeff declined, and Deanna kindly stepped up to take responsibility for the supplies for the year if someone continued to cover the other responsibilities of the role (Thank you, Deanna!)
Then Katie called Jeff herself. He mentioned that he would like to take the role, but he is in the midst of interviewing for a new job and doesn’t know yet what his future schedule will be. He doesn’t even know if he can stay with our club, or if he will need to transfer to one that meets at a different time. He agreed enthusiastically to run for the Sgt at Arms position, with the understanding that a new job may derail that plan.
Because of the caring and teamwork of this club, we now have a Sargent at Arms candidate (Jeff), AND an emergency backup plan (Deanna and Katie).
President: Theresa
As I conclude my time as president of this amazing club, I want to thank all of you for doing the heavy lifting in keeping this organization running so well. We have an award-winning program because of your commitment to make this the best possible.
