Public Speaking Northwest
Officer’s Meeting Notes
October 13th, 2026
Decisions made:
- Meeting Minutes for September 8th, 2026, have been approved
- Costume competition at the Halloween party will be funded by our club. It fits the appropriate funds spending guidance.
- The club will not hold a separate evaluation contest; instead, interested members can be elected to represent the club at the area level.
Notes:
- Area Director's visit: The report will be posted on the website and attached to the minutes.
- Speech competition: Four speakers are confirmed for the November 10th club contest: Kelly, Alex, Theresa, and TK.
- Membership: The club currently has 18 active members, having lost 7 members (Lynn, Amy, Marcus, Sonal, Ravi, Ram, and Natalia).
- Distinguished status: The club is currently at Distinguished level but needs 2 more members to reach Presidents Distinguished by the end of June.
- District 2 International contest will be in Alaska on May 15–16, with a reported $500 stipend
Action Items
- Bill to send Maria Mary’s report to include in notes
- Send a follow-up message to the members regarding interest in the evaluation contest (Kelly or Bill)
Motion to adjourn: Nancy, second: Deanna.
Agenda:
I Opening:
- Approve September 8th, Meeting Minutes.
- Results of our Area 35 Director's visit Bill
- Kerry is back and has agreed to be my mentee
- Nancy is celebrating her 10th anniversary. Yea Nancy!
- Ongoing/Old Business
- Allocate a second prize for best costume at Halloween meeting... Kelly
- Speech Competition. Club contest date Nov. 10 and let the members know. (e-mail). Confirm speakers Bill
- We are down to 18 members; need 2 to be Select Distinguished. Sherry is considering joining this month
III. New Business:
- Evaluation competition. Schedule it at a future meeting or elect 2 to participate from our club in the area competition.
- Bank Balance, member renewal status: Deanna
IV Officers' Reports: Any additional information?
- Adjourn
Officers' reports compiled:
Bill Hinrichs, President
I attended the District 2 Council meeting, Sept. 26, via zoom on my phone. Our Area 35 Director, Mary Redman, was there.
Main Accomplishments: We approved the District 2 budget of $98,103 using new online voting software.
A budget of $10,000 was allocated to the District for Social Media.
Each of the division 8 directors was given time to speak.
Our Division C Director is Tommy Brice, DTM.
We learned that besides the Intl. Speech competition there is an Evaluation competition which goes all the way to the Division. Katie Munoz expressed interest in the eval. competition at our last meeting. We can discuss this as NEW Business on our agenda.
Our club can advance 2 speakers to the Area Contest.
The following Deadlines for submitting winning contestant names to the Area and Division Directors are as follows:
1/15/27 club level
2/28/27 area level
3/31/27 division level
The District 2 Conference will be on May 15,2026
Our club is already a President's Distinguished Club thanks to our great leadership team and the commitment of our members. Our club's success was noted in the report of the Oct. 6 visit by our Area Director, Mary Redman, DTM.
We earned an overall Exceeds Expectations.
Finally, Kerry Accola is back and jumped right in with both feet. She was the General Evaluator at our In-person meeting. She has agreed to be my mentee, as Lynne is taking a break.
Kelly Falluca, VPPR
Things are fantastic in VPPR land!
Social Media
- Facebook: 554 followers; following 3 accounts
- YouTube: 63 subscribers and 521 videos
- Google Business Profile: 77 views
Club International Speech Contest — November 10
- District 2 confirmed that we can advance two contestants from our club to the next level of the International Speech Contest.
- District 2 is also holding an Evaluation Contest that concludes at the District Conference. Katie has expressed interest. According to the message from District 2 leadership, we can either hold a separate club contest or select two representatives by club vote.
- Based on our schedule, it appears that Bill has withdrawn from the contest, leaving four scheduled contestants: TK, Theresa, Alex, and me. Mentors, please check with your mentees about their interest and eligibility.
- I also read that District 2 will provide supplemental travel funding for the International Speech Contest representative attending the District Conference in Alaska in May. I have requested clarification about what that support includes. Is it a flat amount, or does it cover airfare?
Club Halloween Meeting — October 27
I am all set. Confirming that we will hold a prize drawing for a $25 Amazon gift card that we voted on previously and approved.
I am happy to donate a prize for the best costume unless the club has enough funds to sponsor both prizes. We can vote on funding one more drawing or I can donate.
We have had a good online turnout, and guests, so I suggest one game and a best-costume contest. What are your thoughts?
Sparkle & Shine, Friends!
Nancy Carpenter, VPE
Webmaster
- I just figured out how to change the schedule month in the new FTH.
- Katie requested that I add a line for the meeting theme. It should be simple. I just need to sit down and do it.
- Kelly is literally doing everything else. Thank you so very much, Kelly.
VPE
Our club calendar is attached. I just realized that I need to update it to reflect the new contest dates.
In September:
Kelly achieved level 5 and completed the Engaging Humor Path
TK completed level 3 in Persuasive Influence
Alex completed level 3 in Presentation Mastery
We are at the Distinguished Level in our DPR, with 5 points out of 10.
To get more points:
One more level 1 in Pathways
Two more level 2 in Pathways
Two more members
Four additional members on top of that
Have at least 4 officers trained at the turn of the year
Deanna Schroeder, Treasurer
- 18 paid TI members for Oct ’26 -March ’27. 17 for PSNW (Jessica still working on sending ($12) Zelle payment
- Concur expense report approved on 10/13/26. PSNW will receive D2 Award $ ($92) in the next few days.
- Reminder of what club funds can be used for per TI / D2 guidelines:
YES: meeting materials, photocopies, food/drinks for club meetings, audiovisual equipment, Zoom for online/hybrid meetings, meeting space rental, promotion (ex: Meetup, Facebook ads), recognition items (ex: pins, badges, TI store items),speechcraft program kits
- The PSNW bank account balance is $1649.94 on 8/10/26. The balance is higher than usual due to PSNW dues having just been received and inflow from Benevity.
Maria Cubacha, VPM
Updated report; note Kerry did renew in TI. @Deanna to confirm if she paid club dues:
|
New Members |
0 |
|
Inquiries |
3 |
|
Mtg Visitors |
9 |
|
Member removals |
7 |
Jeff Makita, Sergeant at Arms:
No updates
Maria Shneerson, Secretary:
No updates
Area Director Club Visit Report
Club Name: Public Speaking Northwest Club
Club Number: CB-00009406
Area: 35
Division: C
District: District 0002
Round Number: 1
Visit Conducted By: 02604630
Visit Conducted On: 10/06/2026
Report Start Date: 10/3/2026 4:48:26 PM
Summary
Score: Exceeds Expectation
Meeting Observation
Score: Great
How well did the club exemplify the qualities of First Impressions?
Rating: Exceeds Expectations
Were elements of Membership Orientation present during the meeting?
Yes
How well did the club apply these qualities?
Rating: Exceeds Expectations
How well did the club apply the qualities of Fellowship, Variety, and Communication?
Rating: Exceeds Expectations
How well did the club apply the qualities of Program Planning and Meeting Organization?
Rating: Far Exceeds Expectations
How well did the club apply the qualities of Membership Strength?
Rating: Meets Expectations
How well did the club apply the qualities of Achievement Recognition?
Rating: Exceeds Expectations
Club Experience
Score: Great
How well did the club adhere to its meeting agenda, including the start and end times specified for the meeting?
Rating: Exceeds Expectations
Comments: Club officers and meeting Toastmaster should know how to pronounce all members' names.
Is the club's meeting information on "Find a Club" out-of-date?
No
Did you express the importance of having their meeting information up to date?
No
Overall, how would you rate this club meeting?
Rating: Exceeds Expectations
Club Support
Score: Far Exceeds Expectations
How well has the club defined and adhered to the educational goals of its Club Success Plan?
Rating: Far Exceeds Expectations
Comments: Educational goals have been met early in the year.
How well has the club defined and adhered to the membership goals of its Club Success Plan?
Rating: Meets Expectations
How well has the club defined and adhered to the training goals of its Club Success Plan?
Rating: Exceeds Expectations
How well has the club defined and adhered to the administration goals of its Club Success Plan?
Rating: Meets Expectations
Are there any additional goals which have been set by the club?
No
What are the club’s top goals or milestones to achieve during the next six months, or before the next Area Director club visit?
hold club International Speech and Evaluation contests.
Does the club have any events planned?
Yes
Other Event
speech contest (11/10/2026 12:00:00 AM)
Are there any members interested in serving as future club officers or District leaders?
No
Please list any specific challenges or areas of additional support that the club needs from the District or Area Director which have not already been stated.
Club is doing well on all fronts.
