August 11th, 2026, Officer's Meeting Minutes - Pending Final Approval

Public Speaking Northwest Officer’s Meeting Notes August 11, 2026 Decisions made: • July 14, 2026 Meeting Minutes have been approved • $75 approved for September events: $50 for in-person refreshments/dessert + $25 Amazon gift card raffle for the following online meeting. (Deanna made the motion, Kelly – second) • Officer reports will continue as individual emails to all officers (current format retained; proposal to consolidate was voted down). • Meeting agenda for officers' meeting email will be shortened, since officers’ reports will no longer be attached to the email. • Club speech competition: We will do the International Speech Contest only (no district contest), online November 10th; winner presents live at the December 1st Christmas party. Action Items: • Kelly will produce a video recap of club achievements to play at the September in-person meeting and repeat the following week. • Deanna will follow up on tags for new officers and DTM tag for Kelly (within next 3 days) • Club Success Plan due end of September — Kelly to initiate and share the link and others to fill in. • Need to confirm the number of speakers allowed to advance from club competition (1 or 2) — Kelly to verify district rules. • Officers’ training: we should verify whether the District 2 "Super 7" award has been renamed/restructured and if an incentive still exists for all officers completing training. Nancy or Deanna. • Jeff: Check Zoom meeting time expiration and renew if needed Motion to adjourn: Deanna, second: Nancy Agenda: I Opening: • Approve July 14, 2026 Meeting Minutes • August Anniversary Kelly Fallucca DTM 5-year membership in Toastmasters. She also earned her DTM this year. • Kelly to recap some of our club achievements at the Sept. 1 meeting. II. Ongoing/Old Business Plaques/ Awards: Bill Plaques for Katie and Jean have arrived, as well as a DTM pin for Kelly. These will be presented at our in-person meeting Sept. 1 at Brightwater Kelly also advised that Joanna Tavera, D2 Program Quality Director, will present the plaque. Linda Vorthman, past District Director, will also attend our meeting. Name Tags: Deanna Update on tags for new officers and DTM tag for Kelly – pending in 3 days. Officer Training: Nancy update numbers III. New Business: Update on Proxy / Bill for August 19, 2026 Toastmasters Intl. meeting Officer Reports Update/ Simplified Agenda. Bill IV Officers' Reports: Any additional information? These have been provided and will be available on the blog VI. Adjourn Motion to adjourn Bill Hinrichs, President I have delegated the club's votes to our proxy-- D2 Director, Roberta Craig, and will discuss details at our officer's meeting. A possible meeting attendee Jedabelle Cortez may join us on Tues. the 11th. We have added several new members lately. Great work team, Especially Maria C and Kelly with the website. Jeff M. and Maria S continue to do a great job as our newly elected club officers. I will be sending out the minutes from our last Officer's meeting tomorrow. Please advise Maria S. If changes need to be made. Thanks for all you do! Bill Deanna Schroeder, Treasurer 1. 9 PSNW members have paid renewal fees to TI as of 8/10/26. (Bill, Deanna, Dhwani, Jessica, Katie, Kelly, Maria C., Maria S., Nancy) 2. I will send out notices for renewal and PSNW dues in early Sept for the Oct – April term. 3. The PSNW bank account balance is $1239.12 on 8/10/26. Kelly Faluca, VPPR Social Media/PR • YouTube - 61 subscribers•497 videos • Facebook - 555 followers • 2 following • Club welcome video updated with new officers. September Awards Parties. • Bill has graciously taken over planning our in-person awards party. Did we vote for budget? I mentioned having a ‘cake’ party instead of food. We could do a sugar and sugar-free dessert option. For the online party, I propose another raffle prize or two, and I am happy to be Toastmaster unless Bill or Nancy would like to? Speech Competition Question • Did we officially decide to hold the speech competition at the online meeting in November because we usually have more members at online meetings to vote? I have the date tentatively as November 10th. Nancy Carpenter, VPE Webmaster: We are awaiting the implementation of the latest upgrade of FreeToast Host. Most of the changes have to do with their online agenda, which we do not use. VPE July/Aug July 6: Theresa completed level 2 of Presentation Mastery Aug 5: Alex completed level 1 & level 2 in Presentation Mastery Aug 6: Maria S completed level 1 of Presentation Mastery Online Meeting Mastery is not a path, but an exploration. Cannot be used toward a DTM. Online Meeting Mastery Exploration $15 https://www.toastmasters.org/EducationFAQ?utm_campaign=&utm_content=Education%20Programs%20FAQ&utm_term=&utm_medium=email&utm_source=newsletter 1. Attend an online meeting. After the meeting, give a 5- to 7-minute speech. 2. Deliver a 5- to 7-minute presentation on any topic in an online meeting. 3. Lead an online meeting that lasts at least 20 minutes. 4. Culminating Assignment: Give a 7- to 10-minute speech in a hybrid meeting. After the speech, lead a 10- to 15-minute Q&A session. DPR: We have 2 points on our DPR. (attached and appended) When TI digests Alex's level 2, we will have another point. We have DPR credit from our officer training. It shows that 5 have completed. We may all have done it, and may be waiting for D2 to push the info to TI. There are TONS of officer trainings listed in the D2 Starburst Newsletter and website. Maria Cubacha, VPM August Club Anniversaries: Kelly celebrating 5 years July Stats: New Members (Dhwani, Raxit) 2 Inquiries 2 Mtg Visitors (Dhwani, Eli, Priyanka) 3 Member removals 0 Jeff Makita, Sergeant at Arms No updates Maria Shneerson, Secretary No updates; clarifications needed regarding officers’ training. (Received during meeting).

August 11th, 2026 Meeting minutes

Public Speaking Northwest Toastmasters

Meeting Minutes

August 11, 2026

 

Bill Hinrichs, President kicked off our meeting with the following announcements:

• Online Meeting Mastery education course is available.
• Congratulations to Kelly Faluca, VPPR, DTM on the 5th Toastmasters anniversary!
• At September 1^st in-person meeting, we are going to have a celebration. Please mark your calendars!

 

Katie Munoz substituted for Jeff Makita, Sergeant at Arms, and led us through the Club Mission statement and Flag Salute.

Nancy Carpenter, VP of Education shared details about Online Meeting Mastery exploration

 

Our Toastmaster was Maria Shneerson, Secretary, with the theme “Habits”

 

Gate team:

Our grammarian was Katie Munoz with the WORD of the Day “Ritual” 

Ah Counter was Raxit Jani

Our Timer was Maria Cubacha, VP of Membership

 Our General Evaluator was Dhwani Maheshwari

 

Our speaker was Alex Konicke with a speech titled “Repetition”

 From Presentation Mastery, Toastmasters Successful Club Series.

Our Evaluator for Alex’s speech was TK Kasnick

 

Our Table Topics Master was Deanna Schroeder, Treasurer

Members in attendance were Alex, Bill, Chirag, Deanna, Dhwani, Jeff, Kelly, Katie, Maria C, Maria S, Nancy, Theresa, TK and Raxit

Guests in Attendance: Nadine Loken

Motion to Adjourn: Katie, Second: TK

 

August 4th, 2026 Meeting notes

Public Speaking Northwest Toastmasters In-Person Meeting Minutes August 4, 2026 Theresa Haynes, former president, stepped in to replace Bill Hinrichs, President and kicked off our meeting. Our Toastmaster was Deanna Schroeder, Treasurer, with the theme “Board Game Blitz” Deanna passed the roles sign-up sheet and reminded everyone to take on roles. Deanna Schroeder led us through the Club Mission statement and Flag Salute. Gate team: Our grammarian was Dhwani Maheshwari with the WORD of the Day “Gambit” Ah Counter was Deanna Schroeder, Treasurer Our Timer was Alex Konicke Timed Round Robin for General Evaluation of the meeting. Our 1st Speaker was Maria Shneerson with a speech titled “Hiking to Machu Picchu Guided by Angel”. PM, Level 1, Evaluation and Feedback. Our 2nd Speaker was Theresa Haynes with a speech titled “Joyride: The Surprising Science of Happiness" . PM, Level 3. Our Evaluator for Maria’s speech was Robert Katz Our Evaluator for Theresa’s speech was Deanna Schroeder Our Table Topics Master was Katie Munoz Our Table Topic Speakers were Alex, Dhwani and Robert Members in Attendance were Alex, Deanna, Dhwani, Katie, Maria S, Theresa and Robert Guests in Attendance: no guests Motion to Adjourn: Katie, Second: Robert

July 28, 2026 Meeting Minutes

Public Speaking Northwest Toastmasters Meeting Minutes July 28, 2026 Announcements: Bill Hinrichs, President, shared an announcement that Toastmasters' hosting service, FreeToastHost, is going to update their software. Nancy Carpenter, VP Education talked about keeping time. Our Toastmaster: Kerry Accola led with the theme. "Road Trip” Jeff Makita, Sergeant at Arms led us through Club Mission statement and Flag Salute. Gate team: Our grammarian was Dhwani Maheshwari with the WORD of the Day “Detour” Ah Counter was Dhwani Maheshwari Our Timer was Nancy Carpenter, VP Education General Evaluator was TK Kasnick Our 1st Speaker was Jeff Makita with an icebreaker speech titled “What Are the Four Things?” PM1, Evaluation and Feedback (4-6min) Our 2nd Speaker was Jessica Colby with a speech titled, “All Gass, No Breaks” (7-9 min) Our Evaluator for Jeff’s speech was Katie Munoz Our Evaluator for Jessica’s speech was Bill Hinrichs, President Our Table Topics Master was Theresa Haynes Our Table Topic Speakers were Kelly, Katie, TK, Alex, and Kerry Members in Attendance were Bill, Kerry, Dhwani, Jeff, Jessica, Katie, Kelly, Nancy, Theresa, Turtle, and Alex No Guests in Attendance Motion to Adjourn: Katie, Second: TK

July 21st, 2026 Meeting Minutes

Public Speaking Northwest Toastmasters Meeting Minutes                                                 July 21, 2026 Announcements: Bill Hinrichs, President shared an opportunity to save on Toastmasters dues by paying ahead of time Bill Hinrichs welcomed guests Eli Jones and Priyanka Badesara Bill Hinrichs, President led induction ceremony for Dhwani Maheshwari and her mentor Katie Minoz Nancy Carpenter, VP Education reminded everyone to complete their Pathways Projects in toastmasters.org Our Toastmaster: Maria Cubacha, VP Membershipwith the theme. "One Small Step” Jeff Makita, Sergeant at Arms led us through Club Mission statement and Flag Salute. Gate team: Our grammarian was Katie Munoz with the WORD of the Day “Verge” Ah Counter was Kelly Falluca, VPPR Our Timer was Maria Cubacha, VP Membership General Evaluator was Bill Hinrichs, President Our 1st Speaker was Maria Shneerson with a speech titled “Hiking to Machu Picchu Guided by Angel” PM1, Evaluation and Feedback (5 – 7 min) Our 2nd Speaker was Turtle Kasnick with a speech titled , “Hello? Can You Hear Me Now?” PI3, Understanding Conflict Management (5 – 7 min) Our Evaluator for Maria’s speech was Nancy Carpenter Our Evaluator for TK’s speech was Theresa Haynes Our Table Topics Master was Dhwani Maheshwari Our Table Topic Speakers were Kelly, Raxit and Theresa Members in Attendance were Bill, Deanna, Dhwani, Jeff, Jessica, Katie, Kelly, Maria C., Maria S, Nancy, Theresa, Turtle, Raxit Guests in Attendance: Eli Jones and Priyanka Badesara Motion to Adjourn: Katie, Second: Theresa

July 14, 2026 Officer's Meeting Minutes

 Public Speaking Northwest

Officer’s Meeting Notes  

                                                                  July 14, 2026

             

I. Opening:  Meeting attendees: Bill Hinchichs, Jeff Makita, Kelly Falluca, Maria Cubacha , Nancy Carpenter, Deanna Schroeder, Maria Shneerson

• Approve June 9, 2026 Meeting Minutes with changes to bank balance $1311.68 to correct a previously made typo. Approved unanimously.
• Welcome our newest officers, Jeff Makita, Sergeant at Arms and Maria Shneerson, secretary
• Maria Cubacha will mentor Raxit Jani

II. Ongoing/Old Business

   Plaques/ Awards:  Bill Hinrichs, President 

Plaques for Katie and Jean ordered, and DTM pin for Kelly, upon arrival, to be presented at the September 1, 2026 in-person meeting.

   Agenda Changes discussion:  Maria Cubacha , Nancy Carpenter, and Kelly Falluca

Following up on Katie’s suggestion from May/ June, we have been discussing changes to our PSNW agenda to make it appear more professional. Several ideas have been considered. Maria recently attended a training course on this.

Motion to delay the decision. Approved unanimously.  

III. New Business 

      Name Tags Bill

   With new officers in place name tags can be ordered for those who want them through TI INTL.   (DTM badge for Kelly).

Maria and Jeff agreed to have Public Speaking Northwest on their tag.

      Calendar changes Kelly/ Nancy

Kelly suggested we hold the Halloween party on line date TBD

Discussion to hold Holiday party on Dev 16. Approved by the majority.  This will be in the larger room at Brightwater Center.

 

 IV Officers Reports 

VP Education and Webmaster: Nancy Carpenter

Webmaster: Our intermittent email distribution list outage hit Theresa about a week or so ago. It fixed itself.

 

FreeToastHost agenda function was discussed at my training as well. What VPEs found was that people have to log their speeches in FTH and are loath to log them in Pathways because it seems like they already did it. I have been at meetings that use the FTH agenda and I found them to be cluttered with text and very small print. I like what we have, though I should look at what Katie put together for her recent version. She mentioned using blocks, so the text won't be so squirrely. 

 

VPE:

Our final DPR is attached. We accomplished President's Distinguished. Kelly's DTM counts on this one, not our new year.

 

So far this Toastmaster year, all 2 weeks of it, we have Theresa with a Level 2 in Presentation Mastery.

 

Mentors: Raxit would like to have either Maria C or Theresa as his mentor. I have inquired which one of them is ready for a new protege. I am about to contact Dhwani and get her going on her search for a mentor and get her oriented.

 

Membership: Maria Cubacha 

July Club Anniversaries: None

June Stats: 

New Members	0
Inquiries	3
Mtg Visitors (Mara, Dhwani, Raxit)	5
Member removals	0

 

Since the turn of the month, we have had Raxit join and Dhwani is in the application process.

 

VP Public Relations: Kelly Falluca

• Social Media
• Facebook: 555 followers • 2 following
• YouTube: 60 subscribers•488 videos 
• My DTM is completed and processed. Thank you, Nancy!
• Club Calendar. Sent email regarding additional events for consideration:
• August. I proposed to Bill that if the plaques for Katie and Jean are ready, we could have an in-person awards party on August 4^th then online August 11^th, celebrating Katie, Jean, my DTM, and all of our club’s educational awards.
• Our holiday celebration in December. We plan to meet in person in the larger room at Brightwater Center on December 1^st. We could have the online holiday party December 16^th or earlier.
• Halloween party. I believe we decided last year to hold the Halloween party online only, since the first week of October felt too early. Please correct me if I am mistaken.
• Officer Training. I am taking the D2 Officer Training on Wednesday and teaching social media on the 18^th to acquire the 3 points needed for officer training.

Treasurer: Deanna Schroeder

Public Speaking Northwest #9406– Treasurer’s Report 

 1. If anyone has expense receipts, please submit. Our club has one outstanding D2 award ($40) that I can submit for reimbursement from D2 

 

 2. Reminder of what club funds can & cannot be used for per TI / D2 guidelines: 

 YES: meeting materials, photocopies, food/drinks for club meetings, audiovisual equipment, Zoom for online/hybrid meetings, meeting space rental, promotion (ex: Meetup, Facebook ads), recognition items (ex: pins, badges, TI store items), speechcraft program kits 

 NO: Pathways educational materials, parties/social gatherings, alcohol, scholarships, payment of dues for individuals, donation of money or goods to outside causes 

 3. The PSNW bank account balance is $1347.28 on 7/13/26.   

 

Secretary/Scribe: Maria

Need access to post reports – resolved after the meeting.

Sergeant at Arms: Jeff Makita

No updates

 

VI. Adjourn   Motion to adjourn: Deanna. Second: Kelly.

July 14, 2026 Meeting Minutes

  Public Speaking Northwest Toastmasters 

                                                                              Meeting Minutes 

                                                                             July 14, 2026

Announcement:

Bill Hinrichs, President congratulated Kelly Fallucca, VP Marketing for earning DTM reward!

 

Bill led a ceremony to induct a new member, Raxit Jani and his mentor, Maria Cubacha, VP Membership

Nancy Carpenter, VP Education update:  District 4 consumed by District 205

 

Our Toastmaster: Amy Wilson with the theme  "Cows” 

Our Sergeant at Arms Jeff called our meeting to order. 

 

Our grammarian was Maria Shneerson, the Secretary with the WORD of the Day “Ruminate” 

Ah Counter was Katie Munoz

Our Timer was Bill Hinrichs, President

The general evaluator was Kelly  Fallucca, VP Marketing

 

Our 1st Speaker was Maria C with a speech titled “We only won one game”

Engaging Humor (5 – 7 min)

 

Our 2nd Speaker was Nancy with a speech titled “Your Background Singer.”

Presentation Mastery, Presentation Software elective (5 – 7 min)

 

Our Evaluator for Maria’s speech was Theresa Haynes

Our Evaluator for Nancy’s speech was Deanna Schroeder, Treasurer

 

Our Table Topics Master was T.K. 

Our Table Topic Speakers were Jessica, Deanna, and Raxit

 

 Our Humorist.  no humorist 

 

Members in Attendance were Amy, Bill, Deanna, Dhwani, Jeff, Jessica, Katie, Kelly, Maria C., Maria S, Theresa, Turtle, Raxit, Sonal

Guests in Attendance: no guests

Motion to Adjourn: T.K., Second: Katie