February
11,2025 PSNW
Officer’s Meeting Minutes
Attendees:
Deanna
S, Katie M, Nancy C, Lynne D. Bill H. Theresa H,
1.
Opening
1.
Welcome
2.
Approval of January 2025 minutes (unanimous)
II.
Officer Reports see page 2
III.
Ongoing
Old Business: At the prior officer's meeting we decided to purchase a
tripod and have another person, besides Kelly, be able to record our
in person meetings. A tripod was purchased for $20.93 by Lynne and sent to Katie. A receipt for reimbursement has been submitted.
IV.
New Business
1.
Deanna, our Treasurer, presented an option to pay the Toastmasters
International portion of the dues via the TI website.
This will save the treasurer some time and work. After discussion
about the feasibility of members using the TI site for international
dues ($60.00) then an additional ($12) to our PSNW for our local
club dues the board decided to try it out. Beginning with March dues
we will try the new program. More information will follow from our
treasurer.
2.
Some clubs hold an open house to recruit new members. The board
discussed this option, but consensus was that our outreach is strong
with our website and the growth of our club. So we will not hold an
open house at this time.
3.
Officer elections are coming up in a few months so Lynne advised us
to start thinking of candidates for the President and other
openings.(The president can only serve one term.)
Officer
Reports
February
11, 2025
VP
Education/Webmaster: Nancy
Webmaster:
The scary Free Toast Host message has disappeared. Phew!
VPE:
February
is getting away from me, but I may yet send out emails to each member
saying where they are in their path progress (and what they have
recorded in Base Camp) and encourage them to make the next speech.
Speech
Contest:
None of our qualified (2 Pathways levels or more) members are
interested in pursuing the area speech contest and beyond.
Table
Topics Contest:
I will send out an email asking if members are interested in
representing us in the Table Topics contest at area and beyond.
Contest dates are Area Mar 22, Division April 5th. All will be in
person. If we have more than one member interested, we will pull a
name out of a hat. Our contestant must be declared by Feb 28th.
See
Nancy’s email for Club Calendar and DPR report.
Calendar
Highlights.
February
End of February Begin
Club Dues Campaign
March
Early March Consider
Open House/Membership Drive
End
of March Membership
Dues Deadline
May
Officers
Meeting Discuss Officer Election
June
Mid-June
Officer Elections
VP
Membership:
Theresa
New
Members: No new members have joined.
TI
Inquiries: We've had 5 TI inquiries which I have responded to. One
woman was interested in Toastmasters for her children, so I let her
know that we are a speaking club for adults. For the other 4 people,
I sent information and invitations to our meetings. Of those, Mukanda
Raju and Ram Krishna attended a meeting.
Meeting
Visitors
Jan
28: Bo Villacis, Mukanda Raju
Feb
4: Ram Krishna
VP
Public Relations:
Kelly
Pretty
quiet on my end since I have been working on the conference.
Thank
you for contributing by making a club basket!
Social
Media
Facebook
– 349 Likes, 409 Followers
YouTube
- 37 subscribers•325 videos!
Photo
shoot moved to the March 4th in person meeting.
PSNW
Google My Business
I
am trying to authenticate to get access since we do not have a
physical location. I was sent a link to take a video of where we meet
with our sign. I will do that on March 4th.
Treasurer:
Deanna
1.
I Received notification from D2 – we qualified for $70 Super 7
award (all officers trained!). I submitted an expense receipt for $70
reimbursement via Concur on 2/10/25
2.
Per Officer training Jan 2025 – recommendation is to switch to
Payments to TI being submitted directly to TI by each member and PSNW
dues being paid to PSNW. I have enabled the self-pay tab on TI
website and submitted my member payment for next period – it was
super easy.
3.
PSNW is now set up to send and receive no fee payments via Zelle.
Whenever possible, reimbursements and other payments will be sent via
Zelle. PSNW dues will be collected via Zelle whenever possible.
(Checks still available for use and/or accepted as payment)
4.
Next membership renewal period is April – Oct 2025. I will send out
notifications on making renewal payments in first week of March 2025.
5.
The PSNW bank account balance is $933.12 of 2/11/25.
Secretary/Scribe:
Bill
Nothing to report
Sergeant
at Arms: Katie
1.
All is well and nothing else to report.
President:
Lynne
Things
are running smoothly. Thank you to Nancy for sorting out our Contest
participation.
Some
things to be thinking about.
·
Do we want to do a Club Open House/Membership Drive in March??
·
It’s a bit early but we may want to start thinking about possible
candidates for President and if current officers will need a
replacement
