Meeting Minutes 10/24/2023

                                      Public Speaking Northwest Toastmasters

Meeting Minutes

October 24, 2023

 

Our Toastmaster was Robert, with the theme Figures of Speech

Our Sergeant at Arms Barb called our meeting to order.

Our President, Nancy (Pro Tem), opened our meeting.

Education Minute (Nancy): In a polite or formal setting, it's customary to place others' names before one's own in a sentence, illustrated by examples like "Jean and I went to the park."

Our Gate Team was:

Grammarian –  Barb

The word of the day was Serendipity

Ah Counter – Sonal

Timer – Lynne

General Evaluator – Mara

Our speaker was Maria, who gave the speech "On the One Hand", a motivational strategy, level 1, S2: purpose speech.

Our Evaluators were Robert and Lynne

Our Table Topics Master was Nancy.

Our Table Topic Speakers were Sharon, Mara, Rahul, Justin, Sonal, and Lynne.

Members in Attendance were Barb, Nancy, Mara, Sonal, Robert, Rahul, Lynne, Amy, Justin, Maria, Rahul

Guests in Attendance: Justin

Humorist: Robert

Motion to Adjourn: Nancy    Second: Mara

Meeting Minutes 10/17/2023

 

Public Speaking Northwest Toastmasters

Meeting Minutes

October 17, 2023

 

 Our Toastmaster was Maria with the theme Pasta

 Our Sergeant at Arms Barb called our meeting to order.

 Our President Victor opened our meeting.

 Education Minute: Check out a storytelling workshop hosted by our District 2, Saturday Nov 4 9:30 to Noon on zoom. https://d2tm.org/event/mine-your-magnetic-message/   

 Our Gate Team was:

Grammarian –  Barb

Word of the day was impress

Ah Counter – Bill

Timer – Ellen (our area director)

General Evaluator – Nancy

 Our Speakers were Victor with “A Call to Cherish: Time, Moments, and Family” and Sonal with “Embracing Challenges: A Swim Through Determination and Support”.

 Our Evaluators were Robert and Lynne

 Our Table Topics Master was Amy with “And Then…” continuous story about little Timmy making butternut squash pasta.

 Our Table Topic Speakers were Marcus, Bill, Barb, Nancy, Victor, Robert.

 Members in Attendance were Barb, Victor Bill, Nancy, Maria, Sonal, Robert, Marcus, Deanna, Lynne, Amy  

 Guests in Attendance Ellen Liang, our area director

 Motion to Adjourn: Robert    Second: Bill

 

Officer Meeting Minutes 10/10/2023

 

Public Speaking Northwest Toastmasters

Officers Meeting Minutes

October 10, 2023

 

Summary Officer Reports:

 

• Vice President of Education (VPE):
• Nancy has been actively connecting with members, providing updates on their current pathway progress, and offering assistance as necessary.
• Treasurer:
• No significant updates to report at this time.
• Vice President of Public Relations (VPPR):
• VPPR has been diligently working on uploading speeches and evaluations to our YouTube channel.
• A new draft header has been created for our materials.
• The possibility of establishing a LinkedIn profile for our club, mirroring our existing presence on Facebook, was discussed to assess interest and engagement.
• Vice President of Membership (VPM):
• Currently, our club boasts 23 paid members.
• Regrettably, 6 members chose not to renew their memberships due to scheduling conflicts.
• President:
• The President has been in communication with the Area Director to address the following inquiries:
• Have we utilized the "Moments of Truth" program within our club?
• Has the officer corps explored the strategic planning module?

Miscellaneous Discussions:

o    The officers engaged in discussions regarding a Harvest party scheduled for our in-person meeting in November.

o    There is consideration for adding additional in-person and Zoom meetings to our schedule.

§  Further details on the potential hybrid meeting format will be discussed with Robert Katz, who has experience attending such meetings.

 

Officers in Attendance were Nancy, Sharon, Deanna, Lynn, and Victor.

Meeting Minutes 10/10/2023

 

Public Speaking Northwest Toastmasters

Meeting Minutes

October 10, 2023

Our Toastmaster was Nancy with the theme Gobsmacked and other British Expressions.  

 Our Sergeant at Arms Pro Tem and Zoom Host Nancy called our meeting to order.

Our President Victor opened our meeting.

 Our Education Minute: Writing your Introduction - Your speaking introduction is a script used by the toastmaster to introduce you and the parameters of your speech. Please make it a conversational format. Find the speech introduction template on Member Downloads on our website and attached.

 Our Gate Team was:

Grammarian – Maria

Word of the day was - Dumbfounded.

Ah Counter – Sharon 

Timer - Lynne

General Evaluator – Sonal

Our Speaker was Deanna with, Do you remember when?

Our Speech Evaluator was a Round Robin which included Maria, Sharon, and Nancy.

Our Table Topics Master was Victor with TOPICS THEME

 Our Table Topic Speakers were everyone in attendance except Table Topics Master.  

 Our Humorist was Robert.

 Members in Attendance were Nancy, Victor, Maria, Lynne, Sonal, Deanna, Robert, Amy, Sharon, Hari

 Guests in Attendance: Kerry Accola

 

Motion to Adjourn:  Second: Deanna

Meeting Minutes Sept 27, 2023

  

 Public Speaking Northwest Toastmasters

Meeting Minutes

Sept 27, 2023

 

Announcements:

Our Toastmaster was Dan, with the theme of Autumn.

 

Our Sergeant at Arms, Barb, called our meeting to order.

 

Our President Victor opened our meeting.

 

Our Education Minute - Nancy

• Doing after-speech assessments helps to keep track of the speeches delivered and ensures that none are missed.
• Organize all your speech introductions in a file under Toastmasters, making it easier to find the most recent speeches and determine their titles and dates.
• Giving credit to oneself and the club and district for the speeches is crucial.
• Mentors are available to guide and support members through the after-speech assessment process, especially in navigating pathways and claiming achievements.

Our Gate Team was:

 

Grammarian – Lynne

Word of the day was Profuse (to a great degree, in large amounts)

Ah Counter – Lynne

Timer - Mara

General Evaluator - Marcus

 

Our 1^st Speaker was Sonal with “Brief Excursion to Beautiful Olympic National Park” from Presentation Mastery | Level 1 | Speech 2 | Speaking with Purpose (5-7 min)

Our 2^nd Speaker was Rahul with “From Debugging Code to Debugging Life” from Presentation Mastery | Level 1 | Speech 2 | Ice Breaker (5-7 min)

Sonal's Speech Evaluator was Kelly

Rahul’s Speech Evaluator was Nancy

Our Table Topics Master was Victor.

 

Our Table Topic Speakers were Hari, Nancy, Dan, Marcus

 

Members in Attendance were Victory, Nancy, Lynne, Mara, Marcus, Sonal, Rahul, Kelly, Hari, Dan

Guest in Attendance Hari

Humorist: Victor

 

Motion to Adjourn: Marcus  Second: Mara

Officer Meeting Minutes 09/12/2023

Officer Meeting

September 12, 2023

Officer Reports:

Deanna (Treasurer's Report)

• Dues invoices were emailed on 9/11/23 to the remaining eight members who did not renew during the early bird option (Bircher, Connell, Guthmann, Jutta, Kumar, Sakaki, Tracy, and Vuu). The payment deadline for dues is 9/25/23. Allow a few business days for me to submit payment to TI by 10/1/23. Dues are $72 ($60 to TI / $12 to PSNW)
• An updated application was emailed (by Mara) to prospective member Hari Kota on 9/2/23. Still, the application needs to be returned, so I have yet to email an invoice for payment to her. 
• The PSNW bank account balance is $1569.24 as of 9/11/23.

Lynne Dauenhauer (Membership Report)

• Membership Renewals: As of September 10th, 18 members have renewed, and ten have not.  Of those ten, Warren and Nguyet have dropped out.  Deanna is sending out dues reminders to the remaining eight members, and we will follow up during the month. 
• New TI Dues: The new $60 TI dues go into effect with this new dues cycle.  The Dues Chart has been updated.  
• TI Inquiries: There have been six inquiries since early August.  Hari Kota has an application, and Emily Cressey requested more information.  I will continue to follow up.

Officer Meeting Minutes 07/11/23

Officer Meeting

July 11, 2023

Officer Reports:

Deanna, Nancy, Barb, Sharon, Mara (for Lynne D)

Nancy: 

• The Education Awards meeting is in 2 weeks. Heads up to VPPR to collate awards for a presentation at that meeting.

Membership Dues

• Toastmasters Dues are going up for Oct 1st renewal
• Deanna will email members 1x offer to pay early by the end of July.
• Officers voted to keep our club dues at $12.

Super Seven Training

• Training opportunities to be announced

Banking Update

• The transfer was made from Mara to Victor (president) and Nguyet to Deanna (treasurer) at US Bank by July 31, 2023.

LinkedIn Marketing Channel

Do we want to add LinkedIn as a marketing channel? Will review this topic in August.

Membership Report submitted by Lynne D & Mara

• New Members Our membership is now at 28 and includes Lan Guthmann, who joined in June.

Inquiries:

• We've had four inquiries since the officer's meeting in June (as of June 27). All were sent information about our club.
• They include:
• Janet Lee: Contacted Mara and Lynn C. about attending the June 13th meeting. She did not participate in it. Lynne D. sent her an invite and the agenda for the June 20 & and June 27 meetings. She has yet to respond or attend.
• Hana Vuu: Came to the June 20th meeting. She sent a follow-up email, and she responded, but she did not want to join. Sent an invite to the June 27th meeting; she did not attend.
• Marcelo Cunningham: Wants to come to the July 11th meeting. Will send an invite and agenda.
• Peter Lunstrum Came to the 6/20 meeting. I was sent more information about the membership process. Invited to the 6/27 meeting but has yet to come.
• *Per Mara, no guests attended the June 27th meeting, and no meeting was held on July 4 due to the holiday. Received inquiries from Wayne Windam & and Xueying Li and sent our standard reply. All of the above will receive email reminders with the agenda on Monday once it is available.

New TI Dues 

• Starting with the next dues cycle in September, TI dues will be $60. Now may be a good time to review our club dues. Currently, full dues are $12 and are prorated down $2 per month during the six-month dues cycle.

July and August

• Mara will stand in as VPM for Lynne while she is gone in July and August. Thank you, Mara!! The VPM is in great hands!!

Webmaster: All is well

VPE Report submitted by Nancy

1. Attached is our final DPR. We met all of the goals and exceeded many of them. We are a President's Distinguished club, though we have not been officially named thus far.
2. Attached is our club calendar.
3. We are still waiting for the District 2 officer training schedule. We all need to go through training by mid-August to receive the Super Seven expense reimbursement reward.
4. Sonal and Lan are taking their time choosing a mentor. Everyone else is matched and inducted.
5. Please add to the agenda.

• TI is increasing dues from $45 per 6 months to $60 per 6 months. The new member joining fee remains at $20 plus tax. This increase begins with the October 2023 renewal period. To complicate this, you can pay your Oct 2023 dues by July 31 and pay the $45. Our current Dues Chart for incoming members is attached for the recent breakdown. It will need to be modified to reflect the TI increase. We charge $12/6 months for club dues, collect and submit them to TI. The chart demonstrates prorated dues for TI and us, depending on when the member joins. Toastmasters International -Dues Increase

1. We want to offer the discounted rate ($15) with payments made 2 months ahead or introduce the new rate in September.
2. Should we consider raising/lowering our club dues simultaneously?

VPPR recorded from the meeting

• Sharon received a document from Kelly outlining all PR passwords, templates and procedures.
• She will get logged into Zoom today so she can access the videos.
• Do we want a LinkedIn page? Officers discussed & tabled for the next meeting.

Treasurer's Report

• Public Speaking Northwest #9406– Treasurer's Report
• Submitted By: Deanna Schroeder
• Date: 7-11-23

1. Treasurer access to Pay Pal and PSNW Bank Account at US Bank was transferred from Nguyet Ly to Deanna Schroeder in June 2023.
2. Nguyet had all financial activity spreadsheets/records updated at the transfer time.
3. The most recently completed new member payment was made via PayPal in mid-June 2023 (Lan Truong). On 7/11/23, Deanna initiated the payment transfer from PayPal to PSNW's bank US Bank account & and will subsequently submit the payment to TI.
4. Below is the invoice that is currently in the PSNW Treasurer function. I will update the invoice to reflect the early payment option discussed in the Officer's Meeting 7/11/23.
5. For those who pay early, I will submit payments to TI as they come in early for those choosing to wait to spend. I will resend the notice in August with changes reflecting the increased TI dues.