Officers meeting October 2, 2018

Officers’ Meeting 10-2-18 Minutes

TM Club #9406 Club Executive Officer Meeting

Meeting Facilitator - Mara

Attendees: Mara, Giri, Nancy & Lynne

Mentoring discussion

Mentoring Discussion: Mentoring in the “Pathways Era”

Mentoring in the Pathways era is dramatically different from when everyone was “working on their manual”.  Now, all information pertaining to speaking projects and Toastmasters in general is accessed on line.  While this allows TM to provide enhanced information such as video tutorials, it presents challenges to clubs as they engage with new members who are excited to begin their TM journey. 

Challenges

At our meeting we identified several challenges for our club.

1.     Getting new members to go into Pathways, take their assessment and begin their path.  Several new members have given their Ice Breakers without ever going into Pathways.

2.     Getting new members to engage with their mentor to better understand the club culture/process and get help with Pathways.  

3.     Without the manuals, we no longer have anything “concrete” that we can hand members to help them as they begin Toastmasters.  We need something that will direct them to what happens next. 

Solutions

Suggested solutions

1.     Nancy suggested we contact clubs that have been in Pathways for a while to find out how they dealt with these challenges.

2.     Update the Mentor’s Checklist.  Make it more concise and have it address Pathways.

3.     Create a New Members Packet to be given to every new member.  It would consist of a checklist how to get started in TM, such as connecting with their mentor, logging into Pathways and taking the assessment.  There would also be support documents on getting into Pathways and how to get in and use the club web-site. 

4.     Mara suggested we have a five minute “Pathways Corner” at each meeting where a weekly tip on using Pathways is shared.  This would help keep Pathways front and center and stress the importance of members getting in and using it. 

Action Items: Lynne will draft the Mentor’s and New Member’s checklists and identify documents to include in the packets.

Upcoming events & holiday schedule:

Halloween Party  - We have flyer from last year to use this year. We will have one speaker and Mara will do Table Topics. Tobias was identified and asked as someone to lead the party. He will confirm back to us.

Holiday Breaks – There will be two Tuesdays that we will miss through the end of the year: Dec 25^th & Jan 1^st.

Membership – current membership as of October 1^st is 21. Anisha was not on the list and was in attendance at the meeting (and scheduled for next week) so we should be at 22. (She needs to be followed up with in case she needs help with her renewal. Nancy has been encouraging Jung to join back in.

We discussed follow up with guests who arrive and sign in our sign-in sheet. The sheet is stored in the bin in the room. Giri will take a picture of the sheet to have access to guests names and contact info for follow up.

Additional Reports submitted for October 2018 meeting are as follows:

President’s report:

-Warren emailed Mara the website admin password information which I passed it on to Nancy.

-Warren emailed the details on how to change the roster online to Mara and I have added November & December online.

-I attended the virtual District 2 meeting on Sunday, September 30^th and voted on the district budget and district leadership.

Treasurer’s Report:

- I’m placing an order for ribbons, if any other TI supplies are needed we can get the most out of our shipping charges. Possibly more “drawing” prizes?

- Lynne has the most recent membership/dues paid data (emailed her a spreadsheet yesterday for preparing her mentoring info) if any questions arise in that regard.