PSNW Officer’s Meeting Minutes
November
12, 2024
Attendees: Deanna S, Katie M, Kelly F, Nancy C and
Lynne D. Guest: Bill H.
Action Items:
1.
Approved October Officer Meeting Minutes
2.
Brightwater Reservation: We will pay for our reservation on a six-month basis. The current payment is $394.00 and will cover
from December 2024 to May 2025. Celina
at Brightwater has us penciled in on the schedule through the end of 2025 and
beyond.
3.
Ice Breaker TM Pins. In lieu of sending TM pins to members
when they give their Ice Breaker, Kelly will create a festive virtual
background for the president to use when we celebrate that a member has given
their Ice Breaker. It will also include
the names of members who have recently given their Ice Breakers.
4.
December Holiday Party: Kelly and Lynne will do the In Person party on December 3rd. Katie will be Toastmaster for the online
party December 10th.
5.
Card/Gift for Celina at Brightwater. Kelly will
create a Thank You card for Celina.
Members will sign it at the December and January In Person meetings and
it will be given to Celina in January.
There will be further discussion about also giving her a gift.
Ongoing/Old Business
Next
Election: The
election will be held December 10th. Lynne will create a slate of officers for
approval. Bill H., who attended the
meeting, expressed interest in the VP Membership position.
VP Education/Webmaster: Nancy
Webmaster: All is
well. No warning messages from Toast Host. Kelly is leading a Homepage
Transformation workshop on Nov 20th for District 2! Yay!
VPE: We have 3 points. A
member is about to submit for level 2 and level 3 completion, giving us one
more point.
New Base Camp launched
and our path options for the future were pruned. I am still learning the
ins/outs of the system. Mostly, it is more intuitive and informative than the
old Base Camp. My favorite thing so far is the fact that you can log your
speech and through that process, you can send your evaluation forms to your
evaluator.
Mentoring: I am
always happy to help in any way I can. My own protege, Chelsea, got a big
promotion at work and cannot attend meetings. She still wants to receive the
emails and will return when her schedule permits. She does not need prompts
from us/me.
Calendar: Nov/Dec
is all about officer elections.
I need to keep an educational Pocket Speech so I
can jump in when a speaker drops out. Bonus - I only need one more speech to
complete level 5, giving us another point. Please give me ideas.
VP Membership: Dustin
· No new
members in October
· We are
25 members strong.
· Archer
Plotz was referred to us by Maria and joined us on Oct 29
· No TI
or PSNW inquiries in Oct.
VP
Public Relations: Kelly.
Things are humming
along wonderfully in PR land. Our in-person meetings have been amazing, and it
seems we are averaging about 15 people on our Zoom calls. 😊
Social
Stats
YouTube – 37 subscribers•296
videos
Facebook - 376 likes • 404 followers
- Christmas/Holiday Celebrations December 3rd and
10th
- Lynne and I are producing the December 3rd meeting.
It would be wonderful if one of you would like to lead the Zoom
celebration on the 10th. If someone wants to be Toastmaster, I
am happy to help with games, etc. if needed.
- Outdoor Sign – Looks
great. Thank you again Deanna, for placing the order.
- Officer Replacements – Perhaps
Theresa for VPM? She works from home and has been attending most
meetings. What about Bill for secretary? He attends most meetings. He is
not technical, but he is a writer. We could always post for him if needed.
As always, it is my pleasure to serve with all of you amazing people.😊
Treasurer: Deanna
1. Outdoor
sign purchased 10/25/24 for $175.20
2. One
mailing expense ($9) awaiting reimbursement
3. Next
large expense – room rental – coming up.
4. Party/prize/raffles
expenses for meetings have been reasonable. However, with sign purchase and
slightly higher room rental expenses, it may be prudent to limit extra spending
for a few months.
5. Idea
– the cost of ordering pins for icebreaker speeches and then mailing them out
($9) gets to be high for a pin. It IS nice to have recognition after ice
breaker speech – maybe a “texted” Starbucks card easier/better value but still
meaningful(??)
6. The
PSNW bank account balance is $951.62 of 11/11/24.
Secretary: Sonal
Nothing new. Takes and
send weekly meeting and monthly officers meeting minutes.
Sergeant at Arms: Katie
1. I
submitted the 2 forms for each meeting December 2024 through November 2025.
2. We can
pay in six-month increments and reapply in six months. Or we can pay for the
whole year. Any meetings that we cancel with 60 days notice are refundable
(except for the service booking fee.)
Non-profit rental rate for North Meeting Room: $17/hour x 2
hours x 6 dates = $204
Non-refundable service booking fee per date: $15 x 6 dates
= $90
Refundable Damage Deposit: $100
TOTAL: $394
3. I
asked Celina why we would be charged the “Refundable Damage Deposit” again.
They are refunding it, and we will pay it again with this reservation.
President: Lynne
All is going well!!
·
As Nancy stated in her report, our primary
focus for November and December is our officer elections. Please bring your thoughts and suggestions
for candidates for Secretary and VP Membership.
We have let members know about these opportunities but will most likely
need to reach out to individuals to fill the positions.
Motion to
Adjourn: Katie
Second: Nancy
